Job Description

●This is a five days a week, 8am-5pm in-office role

●This job has three major parts: traditional office manager, employee engagement specialist, and facilities management

●Be the “face of the workplace experience team and the company” for employees and visitors as they come to the office

●Create a lively, welcoming, and exciting office environment

●Get to know the employees and be their go-to contact for all things workplace related

●Event planner for office events- must be able to set the tone and create the energy

●Manage the facilities to ensure a productive, safe, and inviting work environment

●Be the primary contact for the office to all employees and property management; liaising with staff and vendors

●Responsible for general site communications, building notifications, and office mailing list administration

●Owns all aspects of the office and employee workplace experience

●Support in shipping and receiving

●Track invoices and expenses, along with managing the overall office budget

●Order and stock office and snack/drink supplies

●Keep the entire office stocked, organized, and professional in appearance

●Answer calls, emails, route inquiries, and handle the mail

●Assist in onboarding and off-boarding process of employees

●Occasionally support the HR team with tasks

●Partner with IT, Workplace Experience, and HR globally on policies and procedures

●Additional tasks assigned on an as needed basis

Your Qualifications

●Good interpersonal skills and a positive demeanor

●Always energetic and able to “get the work party started”

●Solid critical thinking skills and troubleshooting ability

●Motivated with the ability to work under little direct supervision

●Ability to represent HR and Workplace Experience professionally at all times

●Experience with standard business suite tools, such as Word, Excel, PowerPoint, Google Suite, newsletter creation, photo editing

●Excellent verbal and written communications skills are a must

●Ability to multitask

●Responsible, accountable, dependable, and thorough

●Creative, resourceful, and willing to try new ideas

●Ability to sit or stand for prolonged periods of time throughout the workday

●Must be able to lift, carry, push, or pull up to 25 pounds

●Highly organized with a strong attention to detail

●The candidate selected for this role must be very comfortable with change, while embracing occasional chaos and pressure

●Previous experience with supporting employee experience and engagement is preferred, preference to someone who has worked at IT companies in the past

●Previous experience as a Workplace/Office Manager or Coordinator preferred

Our Benefits

●Competitive salaries, comprehensive benefits & pre–IPO stock options

●Flexible hours, generous time off (RTO, Responsible Time Off) to help support your work-life balance

●Full offering of paid holidays and sick time

●Paid family leave to help you grow your family (12 weeks for birth parent, 10 weeks for non-birth parent, 10 weeks for adoption)

●Gym, cell phone, internet and commute reimbursement

●401(k) Retirement Plan (Traditional and Roth)

●Health Savings Account (HSA), Flexible Spending Account (FSA) and Employee Assistance Program (EAP)

●Wellbeing programs to help you feel healthy and balanced including memberships to Aaptiv, Ginger, Headspace and more

●Perks including discounted pet insurance, electronics, theme park tickets, travel, and more

●SoFi online financial services: student loan refinancing, personal loans, and investing

●Free personal Egnyte account for life

Equal Opportunity Employment

At Egnyte, we celebrate our differences and thrive on our diversity for the benefit of our employees, our products, our customers, our investors, and our communities. Employment at Egnyte is based solely on a person’s merit and qualifications directly related to professional competence. We do not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity or expression, disability, age, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.

About Egnyte

Egnyte provides a unified content security and governance solution for collaboration, data security, compliance, and threat detection for multicloud businesses. More than 16,000 organizations trust Egnyte to reduce risks and IT complexity, prevent ransomware and IP theft, and boost employee productivity on any app, any cloud, anywhere. Investors include GV (formerly Google Ventures), Kleiner Perkins, Caufield & Byers and Goldman Sachs.