Eccovia is looking for a confident, level-headed, and highly professional individual to join our team as our Office Administrator. In this position, you will hold a key role in the success of the day-to-day operations at Eccovia. Our ideal candidate is meticulous with details, identifies and resolves issues promptly, and holds high integrity. This position will report to the Vice President of Operations.

What You’ll Do• Provide administrative support across business, operational, technical, and executive functions.
• Exercise a high degree of tact, diplomacy, and discretion with sensitive matters.
• Assist Accounting department with billing, accounts payable, and accounts receivable.
• Arrange and book travel details for employees.
• Receive, sort and route office mail daily.
• Answer occasional incoming phone calls by greeting callers warmly, determining purpose of call, then forwarding calls to appropriate personnel or department.
• Arrange catering, prepare rooms, and plan meetings and events.
• Creates presentations and maintains organization charts.
• Maintain office safety program and documentation.
• Maintain office vendor files and coordinate office vendor activities.
• Order and stock office supplies as needed.
• This is an in-office position with some flexibility to work remote.

What You’ll Need• 3 years of administrative experience as an administrative assistant, office manager, executive assistance, or similar role.
• Bachelor’s degree or equivalent experience.
• Strong service-oriented attitude and excellent interpersonal skills.
• Skilled in Microsoft Office Suite and related business applications including Microsoft Teams and SharePoint.
• Team player who is always willing to assist where needed.

• Superior analytics and critical thinking capabilities and attributes.
• Strong organizational skills, excellent grammar and writing skills, as well as superior communication skills.
• Experience working at a software company is a plus.