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Executive Administrative Assistant

Woodcliff Lake, NJ | Other
9 Days Ago

Job Description

Overview

Eagle is a fully integrated pharmaceutical company with research and development, clinical, manufacturing and commercial expertise. We are committed to developing innovative medicines that result in meaningful improvements in patients' lives. Our commercialized products include RYANODEX®, BENDEKA®, BELRAPZO®, BARHEMSYS®, BYFAVO®, TREAKISYM®, and PEMFEXY® and our oncology and CNS/metabolic critical care pipeline includes product candidates we believe have the potential to address underserved therapeutic areas across multiple disease states. Additional information is available on Eagle’s website at www.eagleus.com.

 

Eagle is looking for a highly motivated Executive Administrative Assistant to provide high level support to the Executive Vice President, Marketing Oncology & Acute Care.  The successful Administrative Assistant will be highly collaborative, motivated, self-directed and represent the Company in a professional manner displaying tact, diplomacy, discretion and good judgment. They must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution.

Responsibilities

  • Provide administrative support for EVP, Marketing Oncology & Acute Care
  • Set up off-site FDA meetings (car, hotel, meeting room, supplies, business meals)
  • Set up International and Domestic Travel
  • Process Expenses in Concur
  • Prepared EVP's itinerary for travel
  • Check emails and schedule meetings in Outlook
  • Sit in weekly staff meetings
  • Create Purchase Orders in SAP
  • Purchase journals
  • Logging in ETR #’s (Eagle Pharm. Technical Reports) and enter information into excel spreadsheet
  • Order Business Meals for company meetings
  • Prepare Fed Ex’s when needed
  • Log in samples in or out of inventory room

Qualifications

  • Associates Degree or higher required.
  • 7 years previous administrative experience with 3 years’ experience supporting Executive level is required. A thorough knowledge of word-processing and standard office equipment such as photocopier, facsimile machine, printers etc. is required. Must have advanced skills with MS Word, Excel, PowerPoint, and Outlook.
  • Confident presence; team oriented
  • Must have strong ability to exercise sound judgment and professional maturity.
  • Previous experience working with confidential data and sensitive information is required.
  • Must be able to handle a high volume, fast-paced environment. Must have an ability to prioritize workflow within set protocols and procedures; individual must be capable of working on many issues simultaneously and be detailed oriented. Must demonstrate.
  • Highly organized, thrives under pressure.
  • Uses good judgment/discretion with confidential information.
  • Must be able to work cooperatively as a team member. Requires excellent interpersonal and communication skills (both verbal and written). Ability to interact with internal and external resources including global colleagues across all levels.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Skills for Executive Administrative Assistant

The job skills required for Executive Administrative Assistant include Administrative Support, PowerPoint, Initiative, outlook, Attention to Detail,and Communication Skills etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Administrative Assistant

The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant V that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.

How to Become an Executive Administrative Assistant

If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.

Step 1 Understand the job description and responsibilities of an Executive Administrative Assistant

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Step 2 Knowing the best tips for becoming an Executive Administrative Assistant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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