Job Summary

The Accounts Payable Specialist provides support to the organization’s accounting and operations department. The best Accounts Payable Specialists are incredibly detail-oriented, have strong time management skills, can solve problems creatively, and possess effective communication skills. The AP Specialist must have strong computer skills and be able to work independently and efficiently.

Essential Functions

1. Manage the accounts payable process for multiple locations by receiving, reviewing, matching, and processing high-volume invoices (over 350 per week) using accounting software and other programs.
2. Generate payments to vendors on a routine schedule by completing ACH and check payment runs for our controller.
3. Periodically check/clear emails, transferring invoices for locations assigned to your work folder.
4. Ensure that invoices are accurate and paid for promptly. Verify the accuracy of invoices by paying attention to purchase order numbers, invoice total, approvals, payment terms, taxes, and other charges. Confirm that the correct general ledger account codes are used.
5. Perform accounting duties including account maintenance and updates. Receive new vendor requests, prepare, and verify ACH banking information with the vendor, send the form for approval, and set up new vendor accounts. Complete credit applications for vendors as needed. Provide W-9 and tax-exempt certificates to vendors as requested.
6. Reconcile monthly vendor account statements. Research information, resolve discrepancies, and provide timely responses internally and to vendors.
7. Respond to vendor inquiries regarding the accounts payable process, including, account/payment status, invoices short or overpaid, duplicate payments, credits, sales tax, and bank account information.
8. Distribute invoices to various locations/departments for proper approval and coding. Send different forms/documents to departments as requested.
9. Answer telephone and communicate internally and externally to strengthen and build relationships with peers and vendors.
10. Assist peers with workload as needed, answer questions and provide relief in their absence. Train staff in procedures relating to accounts payable. Assist in improving the accounts payable process.

Knowledge, Skills, and Abilities

• (S) Effective analytical skills to sort, check, and verify accounting figures.
• (A)Ability to multi-task, work efficiently in a fast-paced environment and follow up on pending issues.
• (S) Detail-oriented, attention to detail, and accuracy.
• (S) Strong Microsoft Office application knowledge (especially Excel).
• (K) Previous experience in accounting, finance, or administrative functions with a preference in accounts payable.
• (S) Superb time management and organizational skills.
• (S) Good listening and communication skills.
• (S) Basic Data entry skills.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Work Environment and Physical Demands

• In office setting
• Prolonged periods of sitting at a desk and working on a computer.
• Able to use hands and repeat the same movements.
• Must be able to lift up to 15 pounds at times.

Travel

• This job requires no planned business travel.

Education and Experience

• High School Diploma or equivalent required.
• Two – four years in a fast-paced accounting department, focused on AP in the construction industry.
• Experience in accounts payable or accounting. (Preferred)
• Experience in account reconciliation. (Preferred)

Benefits:

• Continuous training and development program
• We offer a full benefits package including health, dental, vision, supplement insurance plans, and a 401K with company match.
• The company benefits include life insurance, and short and long-term disability.
• My Personal Health Assistant program for a healthier you.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Equal is Greater

At DuraServ, Inclusion and Diversity are more than just words for us as our teams have a positive impact on our employees, customers, and community stakeholders from every background.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. DuraServ is proud to be an equal-opportunity workplace.

DuraServ is an equal-opportunity employer and values diversity. All employment is decided based on qualifications, merit, and business needs.