Durango School District 9-R is accepting applications for an Administrative Assistant at Durango High School. This position will also perform Security Staff Duties and will receive training for this from the Safety and Security Department. Includes benefits and begins ASAP.
Job Title: Administrative Assistant with Security Staff Duties – High School Pay Grade: ESP Salary Schedule
Job Family: Administrative Support FLSA Status: Non-exempt
Department: School Based Prepared Date: August 11, 2022
Typical Work Year: 9 months
SUMMARY: Responsible for providing secretarial and administrative support to the high school office. Duties include maintaining the student records data base and student files; screening and directing phone calls and visitors; receiving and responding to inquiries and requests; maintaining student attendance; assisting in health clinic when Health Service Provider is unavailable; handling incoming and/or outgoing mail, warehouse orders, faxes, and E-mail; preparing documents; purging student records from database; and maintaining office equipment.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building needs.
Maintain the safety and security of the students and campus before and after school, foster an
optimal learning environment and act as a deterrent to unsafe or poor behavior by providing high visibility throughout the school; walking and surveying hallways, common areas, grounds and parking lots; monitoring group dynamics in order to identify potential fights and gang or hazardous activities; intervening in verbal and physical encounters among the students; diffusing hostile situations; and enforcing safe school policies regarding weapons, tobacco, illegal substances, traffic rules, dress code, etc. Discuss/mediate infractions with students, provide written accounts of unacceptable behavior/incidents to administrators and assist with assignment of disciplinary measures as necessary. Report unsafe conditions and potential health and safety hazards to administrators and/or maintenance.
Provide administrative/secretarial support to Principal, administrators and school staff by answering composing, typing, word processing and/or formatting correspondence, newsletters, handbooks, reports and programs.
Greet, welcome and assist all staff, students, parents, community members, callers and visitors to the school. Answer phones, provide information, take and deliver messages and direct callers to appropriate individual. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.
Assist with monitoring building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator’s absence with direction from appropriate officials.
Monitor students during the lunch hour inside and outside of the building.
Investigate to identify students engaging in inappropriate behaviors when required. May include talking to and questioning students regarding attendance and/or discipline matters to include written reports, reporting discipline incidents.
Attend and participate in security meetings and trainings.
Assist administrators, staff, students, and building visitors during drills and crisis situations (drills, evacuations, lockdowns, lockouts, weapons control, bomb threats.) Attend and participate in security/safety meetings.
Communicate with local police regarding student and/or property matters
Perform other duties as assigned, including providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given.
EDUCATION AND TRAINING: High school diploma or equivalent.
EXPERIENCE: Experience is preferred but may not be necessary for hiring.
CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: ?
Oral and written communication skills.
English language skills; multilingual skills preferred.
Interpersonal relations skills.
Personal computer and keyboarding skills.
Customer service and public relations skills.
Critical thinking and problem solving skills.
Ability to maintain confidentiality in all aspects of the job.
Ability to manage multiple tasks/priorities with frequent interruptions.
Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures.
Ability to communicate, interact and work effectively and cooperatively in a team setting
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
Operating knowledge of and experience with personal computers and peripherals.
Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software.
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, Email, etc.