Description

Summary

The Assistant Staff Accountant position is responsible for assisting the Accounting department in creating accurate and timely financial records for the organization. The Assistant Staff Accountant will work closely with the Staff accountants with completion of the following responsibilities.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist AP Staff Accountant with accounts payable functions including timely resolution of credits, entering costing of purchase orders and verifying serial numbers, entering invoices in AP system.
• Scanning and filing of transactions electronically into current software system.
• Track and reconcile subcontractor invoices in order to ensure accuracy of month end accruals.
• Prepare and reconcile Parts Statements on a monthly basis. 
• Track, reconcile and prepare invoices for builder contracts.
• Perform credit checks on builder customers.
• Develop and implement proper keeping of financial records, making use of current technologies.
• Analyze and reconcile accounts on a monthly basis to ensure accurate reporting and ledger maintenance.
• Maintain, track and order office supplies for headquarters and store locations.

Requirements

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge - Competent in required job skills and knowledge.

Use of Technology - Proficient in all Microsoft software products, especially Excel.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree with a concentration in Business or Accounting – no experience required. 

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of accounting software; Database software; Inventory software; Internet software; Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.