Office Coordinator

Independence Excavating is looking to hire a full-time office coordinator in our Sterling VA location. In this role, the Office Coordinator will provide administrative and clerical assistance for office staff (including, but not limited to, word processing, typing, filing and organizational projects)

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

A typical day looks like:

• Answering phones, greeting customers and visitors with exceptional care and respect; with the goal to provide a special first impression to our incoming calls and visiting guests. Interacting with our guests, customers, fellow employees, and vendors in accordance with the DiGeronimo Companies Care Pledge
• Greeting incoming visitors in a professional manner and promptly notifying appropriate person of their arrival
• Being responsible for BambooHR software administration, organization and all record keeping necessary for full functionality of HR processes, data collection and communication 
• Aiding the HR Team including involvement in recruitment, benefits, onboarding, data and information systems, Co-Op Program, setting up meetings, employee programs, company events, etc.
• Assisting in the maintenance of conference rooms, bid rooms, training rooms, receptionist and waiting area, common areas, break rooms and coffee areas
• Assisting with scheduling safety meetings and employee events, reservations or travel arrangements and maintain conference room calendars
• Sorting, distributing and processing mail, faxes, interoffice mail and deliveries
• Supporting various managers and/or owners with correspondence, phones/ messages, mailings, coordinating meetings/schedules, invoices, etc.
• Handling office supply ordering as well as field supplies if necessary.
• Handling scanning duties and job solicitations, assisting estimators with subcontractor and material solicitation
• Creating and maintaining various reports as needed
• Providing administrative assistance in various special projects and the needs to complete projects
• Assisting project managers, shop managers, and equipment mangers with paperwork
• Traveling tasks to local post office, FedEx, store, etc. (mileage is reimbursed)
• Other duties as assigned

Do you have what it takes?

• High School Diploma, Associates degree preferred

• 1 to 3 years of administrative experience, knowledge of construction industry preferred
• Bilingual (Spanish speaking) preferred but not required
• Microsoft products knowledge and experience (Word, Excel, Outlook, Power Point)
• Must have good working knowledge of office software and be able to create documents
• This position may have an unusual amount of varied tasks, as it will support many different departments. Person must be flexible and work with each manager to establish priority of assignments
• Must present a professional image (in person, over the phone, via email) and must be able to maintain a high level of confidentiality as needed
• Must have excellent verbal communication skills to deal with internal and external contacts; especially when representing owners and answering the phones
• Must be able to effectively communicate verbally with employees of all levels, external vendors, government agencies, attorneys, and others. Many times communication is of a sensitive nature and tact and professionalism are very important. Clear and understandable written communication skills are very important.
• Must be able to write effectively when drafting correspondence for managers/owners

Why IX?

• Weekly Competitive Pay!

• Excellent Benefits:
  • Medical
  • Dental
  • Vision
  • FSA & HSA
  • Life Insurance Optional Family Life Insurance
  • Short-term and Long-term Disability
  • Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 65 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors. To learn more, visit our website: https://www.indexc.com/

Independence Excavating, Inc. is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.