Job Description

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Dewberry’s Bloomfield NJ office is currently seeking a detail-oriented Branch Administrator/Sr. Administrative Assistant to support branch leadership and delivery of core support services for an office of 100. The successful candidate should be professional who can wear multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Administrative support duties will include a variety of activities in support of a fast-paced transportation engineering group. Provide coordination for the various contracts/projects, general administrative support and specialized targeted support, as needed. The support provided by the Sr. Administrative Assistant is diverse and ranges from general office/executive support duties to technical work that requires strong capabilities in Microsoft Office Suite to assist office senior management.

Branch Administrator responsibilities include all aspects of facilities management, overseeing the daily operations of the office and understanding the structure and business of the organization to effectively manage the firm’s knowledge, processes and resources, including space and equipment.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Schedules meetings, prepares agendas, and makes travel arrangements.
• Compiles and finalizes reports and memos.
• Develops presentations.
• Generates reports (standardized, monthly, quarterly and annual).
• Handles multiple concurrent projects.
• Organizes meetings and conferences.
• Supports annual service line processes (marketing, budget, and strategic plans).
• Shipping/receiving packages;
• Incoming/outgoing mail/FedEx; certified mailings and Stamps.com management
• Coordination of xerox machine maintenance and service calls,
• Employee office and building ID management,
• Interaction with property management for maintenance and service calls.
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Answering telephone calls and emails from clients and directing them to relevant staff
• Monitoring and ordering office supplies and equipment

Required Skills & Required Experience

• High school diploma is required, Bachelor’s degree or equivalent experience preferred.
• 10 years of experience in a professional environment.
• Advanced typing skills required.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*All recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.