JOB TITLE: Event Coordinator

LOCATION: Desert Springs Bible Church

The best DSBC staff members

• have a mindset for Guest Services
• recruit & build teams of volunteers that flourish in their Spiritual walk through serving others
• are passionate about DSBC's mission and vision and G.R.A.C.E. values
• love to laugh!
• are scrappy and flexible

This position requires someone who

• has a customer service attitude to support our ministry partners, guests and volunteers with event and service execution as well as communication
• is driven individually but loves to be part of a team (we work in an open office)
• is willing to follow up and maintain detailed instructions and calendar dates
• works with the Operations Team to make sure our Campus and Congregation stays informed and organized.
• isn't afraid to pick up trash on the ground or plunge a toilet if needed

Main Responsibilities:

1. Assist in the preparation of various contracts, requests for proposals, and reports--including expense reports
2. Equip all activity sites with necessary materials for efficient, safe, and service-oriented events.
3. Schedule meetings/walk-throughs with vendors
4. Enforce and comply with all established policies and procedures.
5. Perform regular inspection of assigned facilities areas on campus to ensure activities can be conducted safely and appropriately.
6. Serve as Day Porter on Sundays
7. Work the front office desk 5 hrs a day / 4 days a week
8. Serve as point of contact for events until the day of the event
9. Schedule and run meetings about events with necessary staff members

Detail Responsibilities:

Provide project management and administrative support to the Operations Team:

• Attend planning meetings to record notes and assignments for services

• Ensure all reports and budgets are completed on time and filed appropriately
• Knowledge of Planning Center Online is a plus but not required.

Provide project management and administrative support to the Operations Team

• Work alongside Operations team to create an updated schedule of events
• Maintain all files and expense reports
• Communicate on a timely basis.
• Work to access a good working network of volunteers for individual families needs as well as Community / Campus Needs (this includes weddings, funerals, meal trains, prayer chains and mail encouragement.

General Administrative Duties

• Attend all-staff and support staff meetings as scheduled
• Support staff to meet deadlines and set up for events as needed
• Other responsibilities as assigned

Work Schedule:

25 hours a week average

DSBC ministry work week: Monday - Friday (9:00 am - 2:00 pm)

May be required to work extra hours during busier seasons/projects, notably the month before Christmas and Easter as well as during our yearly Adventure Kidz day camp.