Description

The Project Administrator is responsible for the day-to-day administrative duties, document control and planning for projects.

In this role you will

• Responsible for document control & management, project planning and keeping the project team on task with deadlines and time constraints
• Function as the central point of document control for various projects
• Work with the project team to complete the project full lifecycle from implementation to close of project
• Organize, set up and maintain the project files, logs and shared web or ftp sites
• Assist with proposals, program documents, specifications, reports, and contracts/service agreements
• Develop a working relationship with the client and contractor fostering trust and accountability
• Coordinate with consultants, agencies and contractors to successfully complete project requirements
• Work with the Project Manager to prepare the project start-up information and maintain accounting forms for various projects
• Work with the Project Manager and team leads to create and maintain, on a weekly basis, the project workplan while keeping on target with deadlines
• Assist Project Manager in the coordination and assembly of document packages (drawings and specifications) for printing and distribution
• Work with the Project Manager to close out the project and assemble all drawings and documentation for archiving
• Assist with organizing the Interiors Library, coordinating with vendors to update samples, updating vendor database, etc.
• Assist with scheduling internal and external trainings for employees
• Provide administrative support for any tasks required for the successful completion of the project
• Schedule project meetings, conference calls and make travel arrangements when applicable
• Perform other job-related duties as assigned

Requirements

• Minimum of 5 years’ experience in an administrative related field supporting project related work. Experience in A/E/C or similar industry is a plus.
• Experience using Microsoft Office Suite and Bluebeam Revu software programs.
• Detail oriented administrative professional with the ability to see the project's big picture. 
• Ability to seamlessly organize electronic project files and documents a variety of software programs.
• Excellent time management and project management skills.
• A self-starter with the ability to work independently, prioritize workload accordingly, and adapt to changing requirements without skipping a beat.
• Collaborative, able to work with all types of people, and an expert at multitasking.
• Comfortable with change, ability to be flexible, while maintaining a ‘Can-Do” attitude.
• ·A team player who will support other project admins when needed.
• Excellent communication and interpersonal skills, both written and verbal
• Ability to work in a hybrid work environment.
• Must be legally authorized to work in the United States for any employer without any restrictions or requirement of visa sponsorship now or in the future.

Our Mission

For over 45 years, DES Architects Engineers has been committed to designing working, learning, and healing environments for businesses throughout the Bay Area. With offices in San Francisco and Redwood City, DES provides creative and sustainable solutions that serve the needs of life sciences, tech, healthcare, education, and developers. As an interdisciplinary firm, DES offers an integrated project approach that leads to increased accuracy, quicker project delivery, and a better use of valuable resources. Services include architecture, interior design, civil and structural engineering, landscape architecture, visual communications, and sustainable design. 

Life at DES

DES is committed to the well-being of our employees and their families. As a DES employee, you qualify for the following:

• Competitive salary and bonuses
• 100% company-paid employee medical, dental, vision and life insurance as well as short and long-term disability benefits
• Vacation and Sick Time Off
• Flexible Hybrid schedule
• Robust 401k plan with a generous company match and profit sharing
• Collaborative, friendly fun environment for our employees to thrive in, while offering a multitude of creative perks 

We are proud and committed to being an equal opportunity employer. We welcome, recognize, celebrate and encourage diversity and inclusion in our workplace. Our teams are comprised of people with experiences from diverse backgrounds which helps us gain a fresh perspective while challenging our own thinking about design. All qualified applicants will be considered without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, protected veteran status, disability, or any other status protected by federal, state or local law.