197 Administrative Asst IV Jobs in Austin, TX
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Dept of Family & Protectve Svc is Hiring an Administrative Asst IV Near Austin, TX
The position interacts routinely with DFPS staff, as well as staff from other state agencies.
Prepares correspondence, agendas, and meeting notes of behalf of unit and director – 10%
Assists with preparation of reports for program support activities and prepares correspondence and meeting notes of behalf of unit and director. Coordinates meetings, conferences, and seminars. This work includes reserving space, making name tags, making sign-in sheets, creating certificates for attendees, preparing and/or copying materials for attendees such as handouts, working the registration table, and other support work – 20%
Coordinates general office duties such as ordering supplies, submitting purchase orders, and assisting with general human resources work. This work includes backing up other administrative staff in the ordering of office supplies, gathering information from division staff on purchasing needs, scheduling interviews for job applicants, assisting with the on-boarding process for new employees, and other support work -10%
Maintains a system to generate assignments based on information received and to track timely completion. Coordinates, tracks and monitors assignments, and staff actions. Initiates, composes, drafts and types correspondence to support the objectives of the Program Support division – 10%
Maintains files of asset management forms and tracks receipt of requested information – 10%
Tracks requests for sole source or emergency purchase requests and maintains records as required – 5%
Serves as unit record keeper for program support unit – 5%
Maintains records for unit’s equipment - 5%
Manages and maintains schedules and travel arrangements for managers, directors, and executives. This work includes scheduling individual and division meetings, making adjustments to meeting invitations when needed, making travel arrangements including airfare, hotel, and car reservations, submitting travel claims on behalf of directors and executives. May serve as local office coordinator for assigned office – 15%
Serves as back-up for reception and switchboard duties – 5%
Responds to inquiries from field concerning program support activities – 5%
Knowledge of agency policies and procedures
Knowledge of office practices and administrative procedures
Knowledge of business services terminology
Knowledge of office procedures and basic filing systems
Skill in effective written and verbal communication
Skill in establishing and maintaining effective working relationships
Ability to operate a personal computer and use various software programs, including those in the Microsoft Office collection
Ability to implement new administrative systems and procedures and to evaluate their effectiveness
None required
Experience with software, particularly Microsoft office products.
Experience with agency and/or Health and Human Services software applications.
Graduation from a standard senior high school or equivalent is required. Some college is preferred.
No direct military occupations relate to the responsibilities of the position being posted
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Job Summary
Full Time
$137k-205k (estimate)
01/16/2023
06/22/2023
The job skills required for Administrative Asst IV include Customer Service, Administrative Support, Microsoft Office, Scheduling, Written Communication, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Asst IV. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Asst IV. Select any job title you are interested in and start to search job requirements.
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