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Front Desk Assistant
DePaul Utica, NY
Full Time | Business Services 7 Months Ago
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DePaul is Hiring a Front Desk Assistant Near Utica, NY

Overview

$1,000 SIGN-ON BONUS! DePaul'sStarting Line Apartments in Utica, NY, is currently hiring a full-time Front Desk Assistant. The Front Desk Assistant welcomes all guests and assists them with their needs in a kind and courteous manner. Keyboard skills and a knowledge of general office procedures required. Must have an ability to interact in a positive manner with staff, residents and guests.

This full-time position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B, Employee Discount Programs, and Staff Recognition Programs.

Responsibilities

  • Respects and maintains Residents’ rights and confidentiality.
  • Greet and welcome guests, residents, families, and service providers in a prompt, caring and positive manner.
  • Perform required screening of all individuals for safe entry into the facility.
  • Ability to communicate effectively with persons speaking English and respond to requests promptly and cheerfully.
  • Receive all incoming calls and route them appropriately. Document accurate messages for staff whenever they are unavailable to take calls.
  • Assist in scheduling appointments and tours. Provide tours of the building to families and potential residents as needed or requested by supervisor. 
  • Assist tenants, vendors, staff, and visitors as needed by connecting with appropriate persons or items they are on site for.
  • Knowledgeable of site specifics to provide appropriate answers if staff are unavailable.
  • Assist with common space activities, events and set up as needed.
  • Maintain a neat and welcoming environment within the reception area.
  • Receive applications via walk-ins and route them appropriately.
  • Walk around site for rounds to ensure doors are closed and lights are off in unused rooms, and common areas are clean & organized.
  • Assist in performing clerical duties to aid in the effective and efficient operation of programs, including scheduling of community space and transportation needs of tenants.
  • Driving or transporting Residents or Tenants as needed/requested.
  • Attend staff meetings, in-services, and trainings as requested or required.
  • Perform any other duties necessary for the effective and efficient operation of the community.
  • Qualifications

    Education: High School diploma with training in a business office setting preferred. Notary Public preferred.

    Other: Valid New York State driver’s license that meets the qualifications set by agency’s clean driving record policy.

    Experience: Microsoft Office skills and a knowledge of general office procedures required. Ability to interact in a positive manner with staff, residents, and guests

    Job Summary

    JOB TYPE

    Full Time

    INDUSTRY

    Business Services

    POST DATE

    08/31/2022

    EXPIRATION DATE

    12/12/2022

    WEBSITE

    depaulgroup.com

    HEADQUARTERS

    BLUE BELL, PA

    SIZE

    50 - 100

    FOUNDED

    2002

    TYPE

    Private

    CEO

    MATTHEW HILBUSH

    REVENUE

    $10M - $50M

    INDUSTRY

    Business Services

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    The job skills required for Front Desk Assistant include Scheduling, Appointment Scheduling, Microsoft Office, Communicates Effectively, Life Insurance, etc. Having related job skills and expertise will give you an advantage when applying to be a Front Desk Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Front Desk Assistant. Select any job title you are interested in and start to search job requirements.

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    The following is the career advancement route for Front Desk Assistant positions, which can be used as a reference in future career path planning. As a Front Desk Assistant, it can be promoted into senior positions as a Patient Appointment Scheduler that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Desk Assistant. You can explore the career advancement for a Front Desk Assistant below and select your interested title to get hiring information.

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    If you are interested in becoming a Front Desk Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Desk Assistant for your reference.

    Step 1: Understand the job description and responsibilities of an Accountant.

    Quotes from people on Front Desk Assistant job description and responsibilities

    Front desk assistant supervises the reception area and front desk operations.

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    Front office assistants perform a variety of clerical tasks, such as filing, copying, and organizing paperwork.

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    Front desk assistants may also be asked to update appointment calendars, validate parking tickets, or perform filing and clerical duties.

    01/30/2022: Milwaukee, WI

    The front desk assistant greets visitors and maintains visitor logs. Answers and correctly routes calls. Responds to internal and external inquiries and distributes accurate information.

    03/23/2022: Memphis, TN

    Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

    Career tips from people on Front Desk Assistant jobs

    Front office assistants should keep their work areas clean and neat at all times.

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    Learn techniques for managing phones, scheduling, using computer software, and doing all the tasks that secretaries, administrative assistants, and front desk assistants do.

    02/11/2022: Columbus, GA

    Learn about the organizational culture.

    02/11/2022: Springfield, OH

    Front desk assistant job requires no college degree but it pays off to earn your degree for career advancement.

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    Front desk assistants must be able to take good notes, such as when jotting down phone messages for co-workers.

    02/23/2022: New Brunswick, NJ

    Step 3: View the best colleges and universities for Front Desk Assistant.

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