EXECUTIVE ASSISTANT (JOB ID: 65363)

• Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel.
• Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Superintendent, Chief of Staff, other Cabinet members and District stakeholders.
• Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits.
• Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division.
• Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion.
• Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash.
• Organizes, tracks and participates in District, building or department special projects.
• Answers inquiries and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate.
• May coordinate or direct the activities of department support staff, student aides, or volunteers.
• Provides back-up support to the Executive Assistant to the Superintendent.

• Minimum of three (3) years of secretarial and administrative assistant experience, including experience assisting an executive of an organization.
• If using a personal vehicle to conduct work business, must have a valid Colorado driver’s license or be able to obtain a Colorado driver’s license within the state’s required time frame for new residents and meet the District’s insurability requirements.
• Advanced verbal and written communication, interpersonal, time management, problem solving and report preparation skills.
• Intermediate knowledge of accounting, budget systems and math.
• Effectively handles multiple demands and competing deadlines
• Strong leadership, supervisory, organizational and multitasking skills
• Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• High degree of integrity in handling confidential information
• Ability to promote and follow Board of Education policies, District policies and department procedures, and direction from supervisor
• Ability to champion the District's vision, educational advancement of its students, and the DPS Strategic Plan Every Learner Thrives.
• Advanced experience and proficiency with Google Suite.
• Bilingual skills in Spanish preferred.

• Associate's Degree or relevant work experience required.
• Bachelor's Degree in Business Administration or related field preferred.

• Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129
• Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397
• Compensation Structures: http://thecommons.dpsk12.org/Page/244
• Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.