The Executive Assistant reports to the Deputy Chief of Staff (Deputy COS) and works closely with the Chief of Staff (COS) and Chief Executive Officer (CEO). This individual is a change agent who will execute administrative tasks and projects aligned with the vision and success of the Office of the CEO and the organization at large. The Executive Assistant will spend 60% of their time executing tasks for the Office of the CEO and will spend 30% of their time executing tasks for the Director of Development.

Who You Are

An education reformer with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.

• A self-reflective and self-aware individual who is dedicated to and supports Democracy Prep's commitment to antiracism and who is eager to further a culture of diversity, equity, and inclusion.
• A task-master who takes initiative and has the ability to not only manage multiple projects but prioritize and meet deadlines in a fast-paced environment.
• An excellent written and verbal communicator with initiative and keen attention to detail.
• A graduate of a Bachelor's degree program (required), with prior experience in a charter school environment (preferred).
• A professional with poise who likes to work on a team and is eager to learn and be challenged
• An enthusiastic leader who is willing to take on any task, be an initiator, foresee challenges, problem-solve and be a thought partner to the Deputy COS

What You'll Do 

Aid in creating, coordinating and managing administrative tasks for the Office of the CEO. 

• Coordinate the CEO’s schedule and travel accommodations
• Organize and keep a record of the CEO’s reimbursements and expenses
• Support with the logistics and meals for meetings, executive retreats, and staff-wide gatherings
• Support the Deputy COS and COS with the logistics relating to the hiring process for leadership roles reporting to the CEO at the direction of the Deputy COS
• Provide general administrative support for the Equity Steering Committee, Alumni Association, and board meetings (updating calendar invites, streamlining communication, taking meeting minutes for delegated boards, ordering transcriptions, organizing files)
• Act as the liaison between the Office of the CEO and other network teams
• Assist Deputy COS with logistics, presentations and event planning of Manager Huddles, Executive team meetings, retreats, Network Town Halls and gatherings alike
• Act as a key thought partner to the Deputy COS
• Perform additional tasks as requested by Deputy COS
• Support the Director of Development with maintaining fundraising contacts and connections
• Organize the deadlines for important development tasks in partnership with the Director of Development

Qualifications:

• Bachelor’s degree with equivalent work experience required; 
• 3 years of experience in executive management with experience in project management
• Outstanding organizational and task management skills 
• Strategic thinker, creative problem solver, and versatile
• Excels at building relationships and networks
• Demonstrated commitment to and action-orientation around equity, inclusion and diversity
• Experience building strong culture on teams and between cross-functional teams
• Action-oriented, versatile, and efficient;
• Proven ability to support and interact with senior management;
• Proven ability to support and interact with the various Boards of Trustees and stakeholders;
• An unwavering commitment to and ability to take decisive action in support of Democracy Prep’s mission.

Compensation 

Our salary schedule is commensurate with experience and starts at $40,000. This is a non-exempt position under FLSA. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, tuition reimbursement, a smartphone, and a laptop. 

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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and expertises, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.