Associate Project Manager

Note: This is not a creative job; this is a project management job on a creative team. Please submit a resume and cover letter for consideration.

The associate project manager is responsible for planning, organizing, scheduling, and facilitating the production of all ACE’s external publications, both print and digital. The associate project manager liaises between internal clientele and the Communications department to ensure the efficient production, distribution, and fulfillment of these publications. This role has sole responsibility for scheduling project planning meetings, creating functional schedules, and maintaining a digital production calendar. This role reports to the director of creative content.

Essential Job Duties or Tasks:

• Collaborates with the Communications department and other internal stakeholders to produce, process, and deliver the Council’s more than 3,000 annual publications in an efficient and timely manner.
• Schedules and efficiently conducts all project planning meetings and a weekly production meeting.
• Creates and maintains all production calendars and keeps members of the team updated on the status of all current production projects by utilizing current technologies.
• Organizes and maintains all documents and files in the correct folders on the proper platforms.
• Serves as customer liaison by obtaining print information, deadlines, and proof approval as necessary.
• Completes purchase orders and secures rights for the use of images from third parties, including stock agencies, higher education institutions, the Library of Congress, etc.
• Performs other administrative and office tasks as assigned, including processing invoices and reimbursements, ordering office supplies, scheduling meetings for the assistant vice president of marketing and communications, and more.

Education/Experience/Specialized Knowledge and Competency Requirements:

Required Qualifications:

• Positions at this level require a college degree, possibly with a minimal level of work experience (or some equivalent preparation) or significant experience as a coordinator or the equivalent.
• Highly proficient in using a variety of software programs, including Microsoft Teams, Outlook, Word, Excel, and PowerPoint.
• Highly skilled in project management software, with the ability to adapt to new platforms as necessary. Experience with Trello is a plus.
• Strong organizational skills and attention to detail.
• Strong interpersonal and communication skills, both written and verbal.

Working Conditions/Physical Effort:

Office environment. This position is open to a remote, hybrid, or in-person schedule.

We require the selected candidate to live within a 100-mile radius of our building, located at One Dupont Circle NW, Washington, DC 20036.

The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, political affiliation, disability, matriculation, familial status, genetic information, source of income, place of residence or business, status as a victim of an intra-family offense, credit information, protected veteran status, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking.