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Executive Assistant

Chicago, IL | Full Time
Just Posted

Job Description

Overview

 

We have a simple belief — Unexpected Works. It means that the best idea is the one you never saw coming. The thing that catches you so off guard that you can‘t look away. And the only path to genuinely unexpected works is through creativity. Not just what passes for creativity because it answers a brief, looks the part and helps everyone sleep at night. But creativity that is foreign, surprising and interesting enough to cause jaws to drop and sales to soar. It’s having the fresh perspective and raw energy to bring something into the world that no one’s ever seen before. We’re talking about the courage to shake things up and maybe even tear a few things down. And knowing that what most would call the finish line is where the real work starts. We believe in people, product, and profit, in that order. For us, people always come first. They’re the soul of our agency. It takes amazing folks to make amazing work. That’s why we make sure everyone who comes through the door is as great as the people who are already here. It’s also why we constantly strive to build diverse teams where everyone brings something unique to the table. Because you can’t make the unexpected if you only work with the usual suspects. By bringing together diverse thinkers with different backgrounds and perspectives, we validate Bill Bernbach’s notion that an idea can turn to dust or magic, depending on the talent that rubs against it. So, come be part of the magic.

 

DDB is looking for a seasoned Executive Assistant to support executives on a popular global brand. We're looking for someone with impeccable calendar management skills who will proactively adjust in order to create the most sensible and efficient schedules.

Responsibilities

  • Heavy & proactive calendar management for multiple global executives across time zones with the ability to pivot quickly and collaborate effectively with internal and external partners
  • Communicate with internal team members and external partners on behalf of the executives 
  • Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, taking notes/action items when required, and ensuring availability of attendees 
  • Manage domestic and international travel arrangements ensuring tight schedules and well articulated agendas 
  • Prepare expense reports and purchase requisitions including monthly expense reconciliation and on-demand travel expense reports 
  • Uphold a very strict level of confidentiality for the executives and their teams 
  • Arrange and execute team building activities, offsites, and social events 
  • Capable of handling administrative ad-hoc projects

Qualifications

  • 5-7 years of administrative experience 
  • Outgoing, friendly, personable, high energy, and approachable 
  • Ability to quickly build rapport with cross-functional partners 
  • Comfortable executing team events 
  • True team player with a desire to enhance culture 
  • Highly organized with strong communication skills and emotional intelligence 
  • Ability to strategically multitask and prioritize projects 
  • Strong time and project management skills 
  • Creative, collaborative, curious, and innovative thinker 
  • Impeccable integrity and ethical standards 

 

DDB is committed to diversity in its workforce and is proud to be an equal opportunity employer and to review all of our job postings to minimize biased language. DDB Chicago does not make hiring or employment decisions on the basis of race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. 

Skills for Executive Assistant

The job skills required for Executive Assistant include Confidentiality, Communication Skills, Logistics, Project Management, Organizing etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.