Position Summary

The Assistant, Strategic Initiatives, provides secretarial, technical and organizational assistance to the COO and Director, Strategic Initiatives (“Director”). This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.

Essential Duties and Responsibilities

• Typical responsibilities include, but are not limited to, the following:
• Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests
• Answer and place telephone calls professionally and take accurate and complete messages for the COO and Director
• Arrange domestic / international travel
• Prepare and submit expenses reports
• Prepare, secure necessary approvals, and process department invoices
• Draft, review and send communications on behalf of COO and Director
• Conduct ad hoc research and assist with special projects

Qualifications/Position Requirements

• Ability to maintain utmost discretion of confidential information
• Client-service oriented; responsive to inquiries; strong independent problem-solving skills
• Superior organizational and project management skills
• Excellent written, verbal, and interpersonal communication skills
• Ability to work confidently and collaboratively with individuals at all levels of the organization
• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment
• Highly motivated, proactive, responsive and conscientious, with a commitment to delivering excellent client service
• A sharp eye for detail
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

Education and/or Experience

• Bachelor’s Degree
• Minimum of 3 years’ experience preferred

Compensation

The expected base salary for this position ranges from $65,000 - $75,000.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.