Davidson Day School is a diverse independent school that cultivates academic excellence through collaboration, creativity, and character development. Each student is offered an active, challenging learning environment through our broad array of programs. We have approximately 480 students from 2-year-old through 12th grade and are located in Davidson, North Carolina.

We are seeking a full-time Administrative Assistant to support the Head of School for immediate hire. This position will be non-exempt and report directly to the Head of School.

Responsibilities:

• Provide general administrative support to the Head of School and senior administrative team.

• Assist the Head of School with the scheduling of meetings and managing his calendar.

• Prepare purchase orders and maintain credit card receipts for the Head of School.

• Prepare reports and other presentations for meetings as requested.

• Assist with other projects as assigned by the Head of School.

• Maintain the school calendar including the review and approval of event requests.

• Assist with planning and execution of meetings and events for Divisions or Advancement.

• Plan and execute employee and Board of Trustees events, including lunches and social events.

• Provide support to the Board of Trustees by coordinating board reports and meetings.

• Facilitate the launch of the spirit store each season in collaboration with the Marketing and Communications department and act as liaison with the spirit store vendor.

• Coordinate candidate and external speaker’s schedules and travel arrangements.

• Coordinate conference registrations and travel arrangements for professional development.

• Coordinate gifts from the School for occasions of condolences, congratulations, or thanks.

• Provide coverage for the front desk receptionist during lunch, absences, and vacations.

• Assist with carpool duties as needed.

• Serve on the school’s graduation committee.

• Update school membership rosters with membership organizations on an annual basis.

• Assist with preparing employee service awards on an annual basis.

• Communicate and interact with parents and faculty/senior administration on a regular basis.

• Complete off-campus errands as needed to support the senior administrative team.

• Perform other duties as assigned.

Qualifications:

• Experience with Google Suite, including Gmail, Docs, Sheets, Slides, and Forms required.

• Experience with Microsoft Office including Word, Excel, and PowerPoint required.

• Previous experience in an Administrative Assistant role preferred.

• Sensitivity to confidential matters is required.

• Excellent customer service, interpersonal, and communication skills required.

• Ability to work effectively with a variety of constituents, to include but not limited to students, faculty, staff, administration, and parents.

• Organized, detail-oriented, and professional.

• Flexibility to shift between projects to meet deadlines and changing priorities.

• Ability to operate in a fast-paced environment amid distractions.

• Ability to take ownership of the assigned duties.

• Willingness to work some evenings.

Davidson Day does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, or any other category or characteristic protected by law.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience with Google suite and Microsoft Office?
• Have you previously worked in a school environment?

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: One location