Accounting Specialist

Accounting Specialist

DAINESE USA Inc. is looking for an organized, detail-oriented accounting specialist to add to the AFC team. The accounting specialist will be responsible for the full accounts payable cycle of the Company, maintaining complete and accurate records, assisting with recurring monthly accounting duties. The candidate will provide administrative and clerical support to the accounting department, ensuring strict month-end deadlines are met and procedures are followed by the other departments.

To succeed as an accounting specialist, you should be committed to providing efficient, reliable support to accounting department members, other departments, and external parties. You should be trustworthy, thorough, and courteous with excellent time management skills.

Accounting Specialist Responsibilities:

Accounts Payable tasks

§ Enter and reconcile purchase orders, PO receipts and vendor invoices (3-way-matching)

§ Code invoices, set up new accounts, reconciles accounts

§ Review and reconcile company credit card statements

§ Import credit card transactions into accounting software

§ Process freight forwarders and Customs brokers billing

§ Reconcile vendor statements, research and correct discrepancies

§ Prioritize invoices payments according to payment terms, payment methods and cash discounts

§ Review and prepare invoice documentation for payment approval

§ Process checks, obtain signatures and distribute checks accordingly

§ Set up wire transfers or ACH transfers for approval

§ Yearly preparation of the 1099-s and maintenance of the vendor W9

§ File tax forms with federal, state, and local government agencies

§ Negotiate payment terms and payment methods with vendors

§ Maintain correspondence with vendors

§ Respond to internal/external inquiries and conduct research as needed

§ Sort and distribute incoming mail, scan and save on shared folders

§ Ensure compliance with policies, procedures and requirements

§ Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

§ Process employees expense reimbursements in collaboration with payroll specialist

General accounting tasks

§ Perform technical accounting research, analysis, and general ledger accounting activities

§ Assist the accounting department in daily, monthly, and annual activities, including generating financial reports, help developing budgets, and review actual expenses vs. budgeted expenses

§ Assist in month-end closing by processing all invoices

§ Accurately prepares journal entries and supporting documentation in accordance with US GAAP for each month-end close

§ Estimate expenses for invoices not received and enter accruals

§ Manage ledger entries for any deferred expense

§ Accurately prepares monthly balance sheet reconciliations on certain ledger accounts

§ Actively participates in year-end audits, including audit support schedules and related requests

§ Perform general cost accounting and other related duties for the organization.

§ Perform other related duties as assigned

Accounting Specialist Requirements

§ Bachelor’s degree in accounting, finance, or related field preferred

§ 5 years of public or corporate accounting experience, knowledgeable in US GAAP

§ Proficient in Microsoft Office applications, especially in Excel (Basic formulas, advanced formulas like VLOOKUP, Pivot tables)

§ Exceptional attention to detail, flexible and dependable

§ Strong problem-solving and analytical skills

§ Handle confidential and sensitive information and records with a high degree of discretion, diligence, and good judgment

§ Experience with large ERP systems (Microsoft Dynamics AX is a plus)

§ Demonstrate excellent written and verbal communication skills

§ Listen effectively, transmits information accurately and understandably

§ Well-organized, self-directed team player. Remains open to others’ ideas and exhibits willingness to try new things

§ Strong math and research skills.

Physical demands and abilities

§ Regularly spend long hours sitting and using office equipment and computers

§ Regularly move from sitting to standing positions effortlessly

§ Regularly spend long hours in intense concentration reviewing and entering financial information into a computer

§ Regularly use hands and fingers to handle, control or feel objects

§ Regularly see details of objects that are less than a few feet away

§ Regularly speak clearly so listeners can understand

§ Regularly understand the speech of another person

§ Frequently work in on projects that require deadlines

§ Frequently bend to file and maintain files

§ Occasionally lift 5-10 pounds

We offer a competitive benefit program that includes medical, dental, vision, life insurance, FSA, 401K match and generous paid PTO and holidays.

Job Type: Full-time

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Costa Mesa, CA 92627

Salary : $48,000 - $58,000