Description

POSITION SUMMARY:

Reporting to the Controller, the Accounting Manager will provide and oversee administrative and financial support services. The position works closely with other accounting personnel, internal departments, and external parties.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

The incumbent will be accountable for the following functions and responsibilities:

• Responsible for maintaining an open communication line with all employees, customers, and vendors, while maintaining proper confidentiality, to ensure proper handling of all accounting issues that may arise.
• Responsible for maintaining all records and files associated with accounting.
• Responsible for continuous improvement projects in all areas of responsibility.
• Responsible for auditing own performance and recommending own objectives and standards of performance.
• Responsible for overseeing all AR & AP; personnel management and operations. Responsibilities to include but not limited to:
• Responsible for Accounts Receivable process:
• Creating and maintaining new and existing customer master files, including: the request, review, and attorney submittal of all customer master service agreements; and ensuring receipt of a D-Tech Credit Application for all new customers; understanding the customer billing requirements
• Work with Operations and Sales to ensure accurate customer pricing.
• Monitor freight charges and ensure re-charged to customer when applicable.
• Submit invoices to customers via mail, email, or customer portal.
• Prepare monthly statements and submit to customers.
• Perform collections activities for delinquent accounts.
• Apply customer payments as received.
• Reconcile accounts receivable sub-ledger to general ledger monthly.
• Responsible for Accounts Payable process:
• Creating and maintaining new and existing vendor master files, including the request and review of all vendor forms W-4.
• Perform three-way match of purchase order, receipts, and invoice.
• Obtain appropriate approvals for invoices as per the Delegation of the Authority.
• Process all vendor payments.
• Monitor, pay, and reconcile company credit card accounts.
• Reconcile accounts payable sub-ledger to general ledger monthly.
• Responsible for all inventory transactions:
• Review, enter, and receive all Purchase orders generated for inventory or services and ensure correct general ledger coding.
• Enter all completed assembly builds into the system to relieve inventory.
• Generate reports for build data to be used in the monthly close process.
• Reconcile inventory sub-ledger to general ledger monthly.
• Handle shipments in and out of the system,
• Record all actual COS
• Responsible for intercompany Reconciliation:
• Process all transactions for D-Tech UK, including purchase orders from D-Tech UK; invoices to D-Tech UK for re-charges.
• Reconcile the IC loan balance with D-Tech UK monthly
• Responsible for tool rental fleet disposals and additions.
• Provide NBV to Operations when disposal/scrap is requested.
• Track all rental fleet movements on Fleet Asset listing
• Responsible for analyzing and reviewing financial documents
• Review and analyze budget reports, inventory reports and intercompany reconciliation reports
• Review and help optimize accounting procedures
• Review and help in booking monthly revenue and cost accruals
• Review and present recommendations to business stakeholders
• Office Management responsibilities
• Oversee office maintenance
• Oversee office staff requests with office supply or shop supply demands
• Coordinate and supervise communications for phones, pest control, cleaning, lawn service, utilities, etc.
• Collects appropriate data to prepare and file state sales tax returns.
• Assists Controller with various month-end close activities.
• Provide support for external audit and tax requests.
• Coordinate and support internal audits.
• Develops, prepares, monitors, and maintains special projects and programs as requested.
• Interacts with other employees in a polite, courteous, and productive manner.
• Responsible for maintaining a neat, clean, and orderly work area.
• Train current system to accounting and manufacture department. Help the new system transition.
• Perform various other duties and activities as assigned by supervisor within physical constraints of the job.

Requirements

QUALIFICATIONS/EXPERIENCE REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply you must meet the following criteria:

Required:

• College degree, eight years related experience and or equivalent combination of education and experience.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to maintain and promote confidentiality and integrity.
• Ability to speak, read, and write in the English Language fluently. Have advanced communication skills, both verbal and written, especially in business writing.
• Ability to effectively present information to top management.
• Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Able to solve practical problems and deal with a variety of concrete variables in situation where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Advanced knowledge of Microsoft Office Suite and Excel is required. Must know how to operate basic office equipment, such as a copier/printer/scanning machine.
• Ability to successfully manage multiple tasks and timelines in a fluid environment, bearing high levels of responsibility and accountability while keeping the best interests of the business in sight. An attention to detail, ability to deliver quality reports, able to prioritize, and work independently with little supervision or as a team.
• Ability to maintain the highest standard of personal conduct in performing all duties and the ability to work well with all levels of employees or customers while being service oriented and having a friendly demeanor.
• The ability to learn, to process thoughts and apply knowledge, to analyze and reason, and to evaluate and make appropriate decisions to achieve business goals and solve problems with a certain degree of creativity and latitude. Strong analytical, and problem-solving skills.
• Flexibility to adjust to work routines, as required, to meet the needs of the company. 

Preferred:

• Experience in accounting within the Oil and Gas Industry.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. Walk/travel to production areas while wearing the appropriate Personal Protection Equipment when required (i.e., safety glasses or side shields, closed toe shoes, steel-toe footwear, etc.). Sit and/or stand for long periods of time; up to 8-9 hours a day. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Be able to lift or move items up to 15 pounds.

SAFETY:

All staff has a responsibility to do everything they can to prevent injury to themselves, their fellow employees and others that may be affected by their actions or omissions at work. You are expected to follow company QHSE procedures and report any incidents that may lead to injury or damage. Staff should ensure they use any equipment in accordance with the training and instruction received, inform their Team Leader or Manager of any serious or imminent danger, and report any shortcomings that are evident in safety.