Office Administrator

Description

Office Administrator

Salary $50,000 - $60,000

Monday – Friday 

Interested in joining a winning team? Start your career in beer with Crown Distributors!

CDK is always looking for great employees to share in our passion for excellence! Our team-oriented culture and can-do attitude provide the perfect platform for individual growth opportunities in delivery, sales, marketing, warehouse, and administration.

Our Culture / Our Mission:

CDK's goal is to be the best distributor in the country. We provide our customers with superior service compared to our competition. We maintain the quality of our products at the highest standards possible. CDK provides a safe and ideal work environment for our employees that generates pride in their work and sets goals for personal improvement. CDK is a fast-paced company that's always looking for ways to improve customer and employee satisfaction. 

Why CDK?

CDK employees rave about the team members and management they work with. The organized systems we have in place keep things running smoothly which keeps our employees happy. Not to mention, a career in beer has a lot of perks, including but not limited to:

• Paid vacation (accruing 2 weeks of paid vacation during your first year)
• Paid holiday
• Paid sick leave
• Career advancement opportunities
• Taxi Reimbursement program to prevent drinking and driving and promote safe fun
• Company-sponsored parties including FACs, holiday parties, and family-friendly events
• High-quality, low employee contribution benefits including Medical, Dental, and Vision Insurance, ST/LT Disability, and Life Insurance
• 401K with up to a 5% match, 100% vesting
• Paid Maternity and Paternity leave
• On-site hospitality room with weekly happy hours to enjoy the beverages we carry and take part in new product-tasting events 

Position Purpose

Responsible for managing the Topeka and Salina front office's business operations including Customer Service, daily financial transactions including sales, accounts receivable, inventories, purchases, and payables; and monitoring cash control activities. Assist Corporate HR office with special projects, daily tasks, and location-specific HR needs. Supervises the Admin Assistant positions.

Essential Functions:

• Attendance
• Remain Compliant with drug and alcohol policies
• Maintain work productivity over differing conditions
• Adhere to all state and company policies and procedures
• Physical Requirements: Prolonged periods of sitting at a desk and working on a computer

Principal Accountabilities:

Supervise Accounts Payable and Accounts Receivable, which includes Billing (special events and donations, etc.), Driver check-in, Load sheets balance, Payment processing & cash applications, including providing backup for Accounts Payable & Accounts Receivable, as needed. Review and send the Monthly Cash Summary on the first business day of the month by noon. 

• Review AR reports in Encompass daily/weekly to ensure the accuracy of cash applications and efficient collections. Ensure skipped/past due payments are followed up with customers on a timely basis. Communicate credit requests to the Corp AR Lead. 
• Review and approve nonbeer vendor invoices (utilities, trash, etc.) and file them in the e-file for payment processing. 
• Monitor Beer & NA POs in Encompass weekly to ensure supplier invoices are received and POs confirmed timely and accurately. 
• Maintain Customer Database in Encompass including liquor licenses, credit apps & guarantees, data changes, new account setup, and inactive account status, etc. 
• Ensure compliance with all Federal, State, and local laws including maintaining all liquor, sales, and other licenses. 
• Work with outside IT providers, the Director of Operations, and the System Administrator to provide IT needs to employees. Assist employees with onsite IT needs including setup and problem resolution for phones, Encompass, printers, PCs, etc. Serve as the Admin Encompass Guru.
• Manage non-supplier vendors and procurement activities. Maintain office supplies inventory. 
• Reconcile petty cash monthly. 
• Assist with answering the phones, pickups, and other customer service needs.
• Hire and train positions that are under your supervision that need to be filled.
• Cover Admin Assistants while out.
• Take on additional changes and tasks that this position may require.
• Sales Tax Updates

HR ACCOUNTABILITIES

• Understanding and communicating HR policies and assisting in maintaining employee forms and personnel files.
• Assist in the pre-employment process including background checks, schedule observation interviews, and coordinate physicals/drug testing.
• Process new hire paperwork including; i9s, Direct Deposit, offer letters, and Onboarding Checklist in Paycom. 
• Conduct new employee orientations within 1 week of hire. Schedule and conduct on-boarding meet and greets. 
• Conduct self-audits of employee files to ensure all forms are completed and filed timely. 
• Send employee paperwork (benefits, court orders, garnishments, credit/employment verifications, 401k paperwork, etc.) to the Corporate HR Office and track and maintain employee’s proof of insurance cards.
• Process and file all corrective action and accident reports and forward them to the Corporate HR Office and management.
• Communicate personnel issues or termination notices to the Corporate HR Office and management a.s.a.p.
• Communicate and track random drug screens. 
• Assist with training. Ensure all Tovuti onboarding training is completed in a timely manner (within 30 days of hiring). 
• Communicate accident/injury information a.s.a.p. to the Corporate HR Office and management.
• Manage Office and Hospitality supplies
• Assist Corporate HR Office with special projects, daily tasks, and location-specific HR needs 
• Assist President, CFO, Operations, HR & Finance manager & Sales mgmt., and other staff as needed. Adhere to all company policies and procedures. Keep the work area and kitchen area clean. 

Supervision

The Customer Service Manager directly supervises the admin staff. Motivate, train, develop, discipline, and direct assigned personnel. Evaluate their performance for the purpose of maintaining necessary recommendations on job assignments.

This job description is intended to provide general information about the position. It is not an employment contract. As with all positions, the responsibilities and duties of this position may change. The company, in its discretion, may alter this job description at any time with or without notice. 

Confidentiality

The Customer Service Manager will adhere to the CDK Confidentiality Agreement and will not without the Company’s written consent, at any time, directly or indirectly, use, disclose, or otherwise communicate any confidential information to any person or entity.

Leadership

This position is considered a leader in the CDK organization. As such, the Office Administrator will maintain a professional appearance and attitude at all times. The position will be asked to perform duties “above and beyond the normal” from time to time and is expected to cheerfully perform such duties. The position is expected to be a positive role model for other CDK employees.

Office Administrator - Topeka

Full time/Salary

WHILE WE SINCERELY APPRECIATE YOUR INTEREST IN CROWN DISTRIBUTORS, ONLY THOSE CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

Please note that selected candidates will be subject to an MVR & criminal background check and a pre-employment physical/drug screen

Salary : $50,000 - $60,000