Agency Overview

Powered by intuition, connection and vision, Crown Conquer has established itself as an industry leader by working with some of the biggest and most innovative brands in the world. C C lives at the cross section of where operations, brand partnerships and events naturally meet. We challenge those brands to be an interaction with culture by ultimately creating MOMENTS OF TRUTH​ that comes to life across a unique alchemy of experiences, campaigns and partnerships. With our team's diverse perspectives and individual authenticity, we create the perfect blend of minds, people, energy and environment to communicate and celebrate TRUTH​.

Job Overview

We are seeking a polished, hardworking, and detail-oriented Executive Assistant to support the Founder. The ideal candidate will have at least 3 years of experience supporting high level executives in a fast-paced environment. Experience in an agency or the startup world is preferred but not required. Typical duties will include extensive calendar management and scheduling, email and phone correspondence, errands, and much more. There is tremendous room for growth in this role.

Job Responsibilities

• Handles all administrative duties for Founder, including but not limited to: 
  • Managing the daily calendar, call scheduling and all internal and external meeting requests
  • Scheduling complex travel arrangements and facilitating last-minute changes
  • Preparing biweekly expense report, including receipts and any backup documentation
  • Maintaining the Founder’s database of contacts
  • Performing any additional administrative tasks and coordinate special projects as needed
• Answer and respond to phone calls and emails, communicate messages and information to Founder
• Draft, review, and send communications on behalf of Founder
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Ensuring the Founder is prepared for and attends Leadership Meetings as needed
• Maintain various records and documents for Founder
• Responsible for all errands, client gifts, and personal ad hoc tasks
• Works closely with the Chief of Staff on the Founder’s strategic priorities, including supporting the various Boards the Founder is a member of

Core Competencies

• Craft a clear point of view to support the business
• Ability to anticipate news and project manage the team to keep the work moving forward
• Productive work habits, consistency, time management and problem solving skills
• Skillfully manage projects from beginning to end
• Can flex strategic muscles as needed from tactical to big picture thinking

Job Qualifications

• Minimum 3 years’ experience in an Administrative Assistant experience supporting an Executive in the account, brand, and/or client management space
• Ambitious and welcomes challenges with a "no task is too small" attitude
• Very detailed and very organized
• A self-motivated/self-starter with a proactive attitude (able to see what needs to be done and does it)
• Works well under deadlines and successfully prioritizes workload
• Dependable and honest
• Professional communication style
• Upbeat and positive, with a great personality
• Strong sense of responsibility, ownership, and pride in delivering quality results
• An ability to handle confidential information with discretion

Benefits

• 100% employer-paid medical, dental, vision, life, and long-term disability insurance
• 401(k), flexible spending account, wellness stipend, and creative stipend
• Hybrid work schedule
• Generous PTO policy including vacation, sick leave, rest days, and a floating holiday