At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. Wed love for you to join our team!
Job Summary
The Proposal Specialist is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal government business opportunities (e.g. requests for information (RFIs), quotes (RFQs), and proposals (RFPs), from opportunity qualification to post-submission activities, in a growing, fast-paced, service-oriented environment.
The ideal candidate is a thought leader with excellent analytical skills and strategic vision to see the big picture without overlooking the details, foster a positive and responsive team environment, and quickly adjust to dynamic proposal schedules and requirements. The Proposal Specialist is also a master communicator that implements capture and proposal strategies into proposal content, elicits collaboration and commitments from internal and external resources while helping them adhere to strict deadlines, and schedules and completes multiple concurrent tasks.
Responsibilities
Manage the successful development and delivery of compliant, competitive, cogent, and compelling proposals through effective leadership and collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
Exercise full responsibility, accountability, and authority on each assigned proposal, from early Capture support (e.g., RFI, white papers), through response development and management to support timely submissions and post-delivery requirements (e.g., oral presentation, best and final offer, etc.)
Analyze solicitation requirements to assess the response strategy; develop questions to the Government; create the proposals outline and annotated mockups; establish, communicate, and manage the proposal development plan and review schedule; prepare the kick-off materials and compliance matrix; and administer the SharePoint site for each bid to ensure version control and proper access.
Prepare kickoff materials, schedules, annotated outlines, compliance matrices, and other proposal related documents.
Work with the Capture Manager to determine author and reviewer assignments and to integrate win strategy, themes, proof points, and discriminators into proposal outline.
Coordinate and conduct proposal activities with internal and external subject matter experts (SMEs) and corporate organizations (e.g., Finance, Contracts, HR, Operations) to maximize each bid's probability of win.
Oversee, facilitate, and conduct daily proposal activities, including solutioning sessions, team meetings, writing development, editing and review cycles, graphics and formatting, and production activities.
Develop high-quality content by collaborating with section authors, providing thorough insight and guidance from solicitation requirements, and facilitating writers access to SMEs.
Maintain proposal visibility by tracking and reporting on the status of activities and writing sections in SharePoint and during status meetings.
Schedule, facilitate, and conduct kickoff and debrief meetings for Color Reviews and perform compliance reviews to ensure the proposal achieves the highest possible score against evaluation criteria.
Take ownership of proposal quality in content and appearance by performing rigorous content quality checks beyond Color Reviews.
Perform proposal production and delivery activities to ensure timely submissions.
Conduct and document proposal lessons learned, design process improvement plans to address findings, and validate/support their continuous implementation.
Support department activities to maintain knowledge libraries for past performance, resumes, sample write-ups and graphics, and proposal processes.
Education and Experience
A minimum of 4 years of proven, successful experience managing, writing, and winning IT FEDERAL proposals in a dynamic, fast-paced, and growing environment (must be able to provide sanitized examples of successful (won) proposals where candidate played Proposal Specialist/Author role.)
Required Skills
Experience with Shipley proposal process
Desired Skills
Preference will be given to candidates with proposal writing experience: researching and gathering information from multiple sources (SMEs, previous proposals, the Internet) and synthesizing the findings into a cohesive, easy-to-read, and persuasive final product.
Excellent leadership, communication, problem-solving, organizational, prioritization, teamwork, diplomacy, and customer service skills.
Ability to support and meet dynamic and tight deadlines, including beyond regular hours, with a customer-oriented attitude.
Experience and ability working on concurrent proposals in multiple proposal roles.
Ability to plan for and adapt to proposal contributors working styles and schedules under tight deadlines.
Experience and proficiency conceptualizing graphics to support proposal development, and copy-editing adhering to industry standards and corporate style guide.
High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint.
More About B&A:
Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.
Diversity, Equity, and Inclusion
B&A affirms its long-standing commitment to maintain a diverse workforce reflective of the communities in which it operates, strives to maintain a business culture that recognizes the contributions and interests of diverse cultural and social groups, and seeks to maximize employee efforts by understanding individual differences and perspectives.
Benefits and Programs
B&A is proud to offer full time employees a 100% premium paid medical plan option, which includes coverage for medical, prescription, dental, vision, life insurance, AD&D, disability, Teladoc, and accident insurance. In addition to these benefits, B&A employees enjoy paid time off, tuition assistance, B&A sponsored trainings and certifications, commuter transit benefits (SmartBenefits) for DC Metro full-time employees and a free subscription to a virtual exercise platform (NEOU).
B&A has launched several programs to focus on employee engagement, wellness, and assistance.
These include:
The B&A Cares program: on-staff registered counselor, 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, wellness challenges, and more
Job shadowing and cross training opportunities
Lifeworks Employee Assistance Program (EAP): engagement through guided wellness and peer recognition. Access to various support resources to include counseling, legal guidance, financial planning, and more
Monthly virtual events
B&A Annual Wellness Challenge: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, and #ExerciseDuringLunchWithB&A, and more
At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.
EEO
B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&As offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.
As a federal government contractor and based on Executive Orders and applicable laws and regulations, B&A develops and maintains annual written Affirmative Action Plans and endeavors to hire and advance qualified minorities, females, individuals with disabilities, and protected veterans.
B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employees I-9 Form to confirm work authorization.
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