www.thinkcrestlineconstruction.com

Office Manager Job Description - Crestline Construction Predictable Positive Results – At Crestline, everything we do ties back into that simple statement. Our organizational culture starts with strong program management skills, attention to detail and the ability to monitor a wide range of tasks to keep projects on time and within budget. Crestline is an inclusive environment, transparent, connected, nurturing, motivating, progressive, and flexible. We embrace change and are always looking to improve. Apply today and join us.

The Office Manager is responsible for the overall management of the Crestline office facilities. The position requires that the individual be very proactive and highly personable. The person will be required to multi-task in an effortless manner, be detailed, and be able to look after many different personalities and levels of employees. The office is where our employees spend their long days and it is encouraged that this individual will always have an eye toward ensuring that it is maintained to the highest standards of cleanliness, support, and efficiency. Responsibilities • Serve as the main point of contact with building management, building vendors, housekeeping, building engineers, maintenance crews, and food/beverage vendors; coordinates problem resolution and ensures the highest level of service is always provided and systems are fully functioning (HVAC, plumbing, rest-rooms, kitchens) • Ensures there are appropriate meeting set-up, catering, and technology needs for all internal (employee) and external (client-related) meetings as requested by the employees of the office. • Facilitates any workstation/office moves • Ensures new employee set-up is done in advance of employee arriving (desk, IT setup, supplies, etc.); works closely with HR to ensure everything is covered • Keeps seating chart up to date with any new hires and workstation moves. • Makes sure that all conference, meeting, and team rooms are kept clean, have operating technology (phone, data ports, etc.), adequate seating, and are fully functional at all times www.thinkcrestlineconstruction.com • Advises management of any maintenance and repairs that need to be made on a timely basis such as walls needed to be painted, carpet repairs, light bulbs replaced, etc. • Handles purchasing of office supplies and snacks and maintains a running inventory. • Maintains email distribution lists for the office and communicates any changes as needed. • Ensures that all pantries and copy rooms are adequately stocked • Facilitates the planning and logistics of all office events. • Handle employee access and assign alarm codes and fobs • Lead and schedule meetings for leadership • Arrange travel for leadership and staff - this includes flight, hotel, transportation, and other travel. requests as needed • Handle travel expenses and submit to the Accounting and Finance department for approval • Coordinate purchasing of materials requested by jobsite contacts • Track company vehicle maintenance and expenses • Monitor mobile phone accounts and work with Operations leadership on adds / moves / changes. • Provide initial technology support for office equipment and coordinate escalation to IT resources and Operations. • Other duties or special projects as needed Experience and Requirements • Strong integrity; ability to work well with many different people: senior management, staff, clients, vendors, and affiliated Crestline company employees • A high degree of discretion and confidentiality, as appropriate • Must have proficiency with Microsoft Office applications including Outlook, Word, and Excel • Comfortable with technology and proficiency in Windows desktop applications. • Strong interpersonal skills • Organized and highly adaptable to additional responsibilities • Three years office manager experience • Drivers License www.thinkcrestlineconstruction.com

Job Type: Full-time Work Location: Indianapolis Indiana

Pay: $48,000 - $65,000 per year

Benefits: • 401(k) • Dental insurance • Flexible spending account • Health insurance • Health savings account • Paid time off • Referral program • Tuition reimbursement