Job Description

Reporting to our CEO, you will manage key projects and provide comprehensive executive assistance for both his business and personal activities. This is a wonderful opportunity for an intelligent, detail-oriented, process-driven professional, with sound judgement, that is motivated by multi-tasking on both tactical and strategic projects, some of which will be highly confidential. Our CEO is looking for a trusted right-hand partner to help him grow the business.

Key Responsibilities

• Provide strategic executive assistance that is both complex and confidential in nature
• Autonomously manage special projects for the CEO, working with both external and internal stakeholders
• Serve as point of contact for media, government officials, and other external parties
• Serve as liaison between CEO, senior management team, and other internal parties
• Manage projects independently and proactively, on tight deadlines
• Keep CEO well-informed and prepared for upcoming commitments and responsibilities
• Prioritize conflicting obligations for the CEO
• Attend meetings with and for the CEO to record minutes, identify action items and ensure follow-ups
• Prepare communications, on the CEO’s behalf, such as writing and editing emails, drafting memos, and creating presentations
• Manage the CEO’s calendar (accepting and scheduling meetings)
• Schedule domestic and international travel (airline, hotel, car) for the CEO
• Greet external guests for meetings with the CEO
• Organize and manage the CEOs filing system, both paper and electronic
• Manage CEO’s expenses and expense reimbursements
• Manage personal tasks for the CEO, including setting personal appointments and running ad-hoc errands

Minimum Qualifications

• Bachelor’s degree (BS, BA, BBA)
• 8 years of experience in an executive assistant / project management role
• 5 years supporting C-level executives
• High level of confidentiality, discretion, and professionalism
• Excellent organization and time management skills with the ability to prioritize and manage multiple projects at the same time
• Strong attention to detail and critical thinking abilities
• Analytical mindset and comfortable dealing with ambiguity
• Exceptional interpersonal, written, and oral communication skills
• Advanced practical knowledge of Microsoft Office 365 (Outlook, Word, PowerPoint, OneDrive, SharePoint, Teams)
• Occasional availability outside of general business hours for ad-hoc projects and scheduling meetings or travel
• Local (Dallas/Fort Worth area) candidates only – no relocation
• Must be currently authorized to work in the United States without sponsorship and not require sponsorship in the future

Preferred Qualifications

• Master’s degree (MS or MBA) preferred
• Previous experience as Executive Assistant to the CEO
• Previous experience as Chief of Staff
• Previous experience in an Executive Assistant / Project Management role
• Previous experience in Consumer Lending or other highly regulated industries

Compensation

• Starting annual salary of up to $115,000

Workplace

• On-site at our Administrative Office (HQ) in Irving (Las Colinas), TX

Benefits

• Medical, dental, and vision
• Voluntary life/ AD&D
• Short-term & long-term disability
• 401K with company match
• Paid vacation, holidays, and sick time
• Paid maternity, paternity, bereavement, extended medical leave, and jury duty
• Corporate discount program on “personal cell phone accounts” with select providers
• Corporate discount program on Microsoft 365 “Home Use Program”
• Casual dress code
• On-site fitness center
• On-site "grab-n-go" deli

About Cottonwood

Founded in 1996, Cottonwood Financial is one of the largest privately held retail consumer finance companies in the United States. With our customer-centric focus, we offer an innovative mix of financial products and services through our FinTech (online/digital) lending portal, Cashstore.com, as well as through our 230 brick-and-mortar retail locations in multiple states, under our Cash Store brand.We have a healthy balance sheet, are positioned to grow, and have been named multiple times to the Inc. 5000 list of America’s fastest-growing private companies, as well as to the Dallas 100 list of the fastest-growing private companies in North Texas. Cottonwood Financial is proud to be an equal opportunity employer.