What are the responsibilities and job description for the Administrative Assistant II position at Coppin State University?
Job Posting:
JR101061 Administrative Assistant II (Open)
Department:
Criminal Justice , PM
Position Type:
Regular
Open Date:
05-08-2025
Close Date:
05-30-2025
$25.81 Hourly
Job Description:
The Department of Criminal Justice (CRJU) in the College of Behavioral and Social Sciences invites applications for an Administrative Assistant II contingent position. The incumbent will provide complex administrative support to the supervisor and department. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and considerable participation in the work of the supervisor. Incumbent exercises, discretion and judgment. In addition, the incumbent is expected to take initiative and meet deadlines.
Responsibilities:
- Manage the day-to-day operations of the department. To include independently handling procedural and substantive matters and inquiries which do not require technical knowledge. In addition, receiving and screening telephone calls and emails, and providing callers and visitors with courteous and competent assistance.
- Duties also include ordering supplies, submitting work orders, scheduling meetings, and assisting faculty.
- Edits, formats, and revises a variety of documents and materials. Proofreads for grammatical, typographical, and basic content errors.
- Convert rough copy and drafts to final version quality reports, presentations, newsletter, and documents.
- Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
- Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
- Enters, updates, and retrieves information as needed. Create reports as needed.
- Process contracts, RTFs, declaration and change of major forms, and other documents as necessary.
- Assist the Chair of the Department with committee and/or taskforce work.
- Other duties as requested.
Minimum Qualifications:
Education (include licenses, certifications, etc.):
- High School Diploma or GED
Experience
- A minimum of 3 years of experience providing administrative support. Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Knowledge, Skills, and Abilities
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effectively both orally and in writing.
- Ability to understand and follow oral and written instructions.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, Microsoft Teams, Workday, and PeopleSoft.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
- Ability to use campus software such as Workday, PeopleSoft and Learning & Licensure
Preferred Qualifications:
- 2 or more years of college
Additional Job Information:
Coppin State University offers a competitive benefits package to include health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave and federal holidays for all regular employees. Please see the link below to view the benefits that Coppin State University has to offer.
https://www.coppin.edu/benefits
Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status. View the
If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at AskHR@coppin.edu. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a case-by-case basis.
EEOC Know Your Rights poster
for more information regarding your rights under the law.If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at AskHR@coppin.edu. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a case-by-case basis.
About Us
Coppin State University is a fully accredited institution and a member of the University System of Maryland. Founded in 1900, Coppin, a Historically Black Institution in a dynamic urban setting, serves a multi-generational student population and provides education opportunities while promoting lifelong learning. The university fosters leadership, social responsibility, civic and community engagement, cultural diversity and inclusion, and economic development. Coppin offers 36 Bachelor's, 13 Master's degree programs and 1 Doctoral degree program.
Salary : $26
