Primary Purpose

The Accounts Payable Clerk position is responsible for the payment of goods and services purchased by the Cooperative. This position is also responsible for the payment of goods and services purchased by subsidiaries and affiliates of the Cooperative. Additionally, this role serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Essential Job Functions (Reason position exists is to perform these functions)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Cooperative Accounts Payable 45%

1. Processes invoices and payment requests using an accounting software system.
2. Processes check requests, ensuring all appropriate approvals have been received.
3. Processes accounts receivable refund, general fund, and capital credit checks, and other disbursement transactions.
4. Prepare monthly board expense reports for Board meetings.
5. Maintain records and prepare, process and file annual 1099 reporting.
6. Reconcile monthly vendor statements.
7. Reviews open invoices, packing slips and purchase orders in order to ensure timely processing.
8. Coordinates with Controller, department managers, and others on additions, changes, or adjustments to invoices, purchase orders and payment requests.
9. Reviews outstanding checks periodically for stale dated items and performs any necessary follow-up actions.

Subsidiary & Affiliate Accounts Payable 45%

1. Processes invoices and payment requests using an accounting software system.
2. Processes check requests, ensuring all appropriate approvals have been received.
3. Processes accounts receivable refund and general fund checks, and other disbursement transactions.
4. Maintain records and prepare, process and file annual 1099 reporting.
5. Reconcile monthly vendor statements.
6. Reviews open invoices, packing slips and purchase orders in order to ensure timely processing.
7. Coordinates with Staff Accountant, department managers, and others on additions, changes, or adjustments to invoices, purchase orders and payment requests.
8. Reviews outstanding checks periodically for stale dated items and performs any necessary follow-up actions.

Other Duties 10%

1. Perform other duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies

1. Ethical Conduct.
2. Organizational skills.
3. Attention to detail and thoroughness.
4. Ability to work independently and as part of a team.
5. Communication skills.

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, 10-key calculator/adding machine, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, boxes of files, open filing cabinets and bend or stand on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type and Expected Hours of Work

This is a full-time position, and typical work hours are Monday through Thursday 7:00 a.m. to 5:30 p.m. Coos-Curry Electric Cooperative operates on a four/ten work schedule. Subsidiaries and affiliates may operate on a different work schedule. This position will involve working in multiple office locations, on a weekly basis.

Travel

Ability to travel to the different district offices required. Occasional travel to training seminars and/or conferences.

Qualifications

1. Associates Degree in Accounting or related field preferred. Relevant experience may substitute education requirements.
2. Minimum one year of related professional experience required.
3. Understanding and knowledge of accounting procedures and practices.
4. Computer literacy.

Additional Eligibility Qualifications

1. Strong MS Office Suite skills, with an emphasis on MS Excel.
2. Valid Oregon driver’s license and insurability.
3. Reliable transportation for getting to work.
4. Must be free from illegal drugs; may be subject to random and /or suspicion testing.
5. Rural electric cooperative experience a plus.
6. Broadband and/or telecommunication industry experience a plus.

The specific statements reflected in each section of this position description are not intended to be all-inclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.

Coos-Curry Electric Cooperative is an Equal Opportunity Employer.