Description

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks legal assistant with 2-3 years’ experience for the firm’s Kansas City, Missouri office. This position supports Attorneys who are active litigators in the Labor & Employment Practice. Ideal candidates will possess specialized secretarial and clerical skills pertaining to complex litigation matters. The successful candidate will work collaboratively with others in a team-oriented environment. This position will support a set of attorneys as a primary assignment and also provide back-up secretarial assistance to others as assigned.

Duties & Responsibilities:

• Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing.
• Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
• Draft standard pleadings, correspondence, memoranda and other documents.
• Possess high level of awareness and protection of confidential information.
• Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Consistently provide friendly and helpful telephone support and/or receptionist relief.
• Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance).
• Routinely review and follow-up on client deadlines and calendar appointments.
• Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
• Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
• Manage the conflict check and client intake process for new matters.
• Maintain attorney specific case lists, charts, and status of cases and outcomes.
• Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel.
• Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines.
• Review and follow-up on client deadlines, emails, and calendar appointments.
• Develop, implement, and maintain systems to promote organization and efficiency.

Skills & Qualifications:

• Accurate typing transcription of dictation.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software.
• Excellent communication skills, both written and verbal; demonstrates understanding of correct grammar, spelling and punctuation.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Strong organizational skills, interpersonal skills, and attention to detail.

Qualities ideal candidates will have:

• Exceptional customer service attitude and demeanor at all times. 
• Takes ownership; gets the job done without the need for prodding or supervision.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Maintains a professional demeanor in high-stress situations.
• Works effectively and efficiently to complete all tasks in a timely manner.
• Maintains a positive and “can do” attitude when dealing with clients, co-workers, and attorneys. 
• Contributes to an atmosphere of teamwork and congeniality.
• Is punctual and reliable.
• Demonstrates initiative, flexibility, resiliency, and a willingness to adapt to change.

Culture:

• Open-door work environments
• Work Hours: 8:30am – 5:00pm Mon-Fri
• Some overtime as necessary with overtime pay
• Firm Rankings & Accolades: https://bit.ly/2xff44g

Benefits*: Comprehensive HDHP health plan, dental plan, and vision plan; Teladoc coverage for remote medical care; HSA for medical, and dependent care FSA; Competitive paid time off (PTO) available and increasing with tenure at the firm; 4 hours PTO for medical appointments; 11 paid holidays, including the observation of Juneteenth; life and AD&D coverage through Unum; short-term and long-term disability insurance; identity theft protection; pet insurance; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) savings plan with matching and profit sharing contribution; paid parental leave; emergency travel assistance; student loan refinancing options and financial planning assistance; onsite parking and/or public transportation subsidies; monthly gym reimbursement.

*These benefits are subject to change

Constangy, Brooks, Smith & Prophete LLP requires that all employees be vaccinated, unless a medical or religious accommodation is needed.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

This position is NOT open to receiving candidates from recruiters.