Hybrid 2 days remote 

ideal candidate would have some billing, invoicing and come from a services industry like Engineering, Fire Protection, Construction, HVAC, etc

PRIMARY PURPOSE: To coordinate project intake, scheduling, invoicing, report review and finalization, and other administrative tasks.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES:
• Gather project data and coordinate project scheduling.
• Communicates project progression to appropriate parties.
• Document project actions and results and track project due dates.
• Enters applicable information into a data system.
• Assists with report formatting, finalization, and delivery to clients.
• Prepare project invoices, finalize and send to client using Deltek Vision.
• Coordinates subconsultant and subcontractor contracts, invoices, insurance requirements, vendor agreements.
• Performs other duties as assigned.
• Works with vendors.
QUALIFICATIONS: Education & Licensing:
High school diploma or GED required. Experience:
• Two (2) years administrative office experience or equivalent combination of education and experience required.
• Requires Microsoft Office Suite – Word, Excel.
• Kofax or Adobe PDF Editor experience is a plus.
• Requires software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision is a plus!
• Preferred experience proofreading technical reports for grammar, spelling and formatting.
• Residential and/or commercial property insurance is a plus! • Accounts Receivable, Billing and/or Collections experience is a plus! Job Type: Full-time