Brief Description:

We are looking for an Accounts Payable Coordinator to manage our corporate Accounts Payable function. In this role, you will be asked to perform accounting and clerical tasks for the maintenance and processing of accounts payable transactions.

Overview:

Under the direct supervision of the Accounting Manager, as the Accounts Payable Coordinator, you will process all invoices and will assist in each month’s accounting close process. You will be responsible for the accuracy and timeliness of payments sent to our vendors.

Responsibilities/Job Duties:

· Timely enter all invoices into financial accounting system (current QuickBooks), verify data, maintain accounts payable records, and provide other clerical support necessary to track and pay the obligations of the organization

· Clarify any questionable invoice items, prices or receiving signatures

· Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),

· Send out invoices to internal staff for payment approval(s)

· Check vendor files for any previous payments, assemble invoices to be completed for payment

· Prepare weekly check run for approval and disbursement

· Maintain all copies of checks, invoices and correspondence necessary for complete and auditable files

· Reconcile and post corporate Visa statement each month, allocating to correct Trust funds or to corporate expense, as appropriate

· Provide copies of invoices for prepaids, fixed assets and capital leases to Accounting Manager for proper financial accounting treatment

· Collect W-9’s, and prepare/send annual 1099’s, as appropriate

· Prepare periodic reports and other analysis, as requested

Minimum Qualifications

· 3 to 5 years’ accounts payable experience

· Highly organized with efficient prioritization skills

· Demonstrated attention to detail

· Ability to work with confidential matters

· Must be punctual and able to meet weekly, monthly and annual deadlines

· High School Diploma or equivalent

Preferred Qualifications

· Two- or four-year degree, in addition to experience

· Previous accounts payable management, or as sole accounts payable resource

Physical/Mental requirements:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job.

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet.

Equal opportunity employer.

Job Type: Full-time

Pay: $55,000.00 - $59,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 3 years (Required)

Work Location: One location