Overview

Colonna's Shipyard Inc. is need of an Administrative Assistant for our Facilities Department. This is a Full-Time position with benefits. 

Administrative Assistant works under the supervision at Manager level to provide administrative and project support to the assigned department. The Administrative Assistant will aid across various functions.

Responsibilities

• Work independently to complete responsibilities
• Must have regular, reliable attendance
• Answers the telephone and provides exceptional customer service to Administrative Assistant al and external customers.
• Drafts reports and
• Orders supplies and equipment; maintains service contracts on office
• Attends meetings and takes meeting
• Liaises the management team and employees to carryout job
• Assists managers and supervisors in developing policies and
• Provides front desk coverage as needed for
• Ensures travel authorizations, accommodations, and conference registrations for employees.
• Performs tracking and distributes monthly travel
• Maintains accounts payable and accounts receivable
• Solves problems like those associated with vendors regarding shipments, billing, and
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental
• bills.
• Handles administrative tasks for
• Oversees department hiring
• Handles event planning for meetings, professional development, and other department
• Performs other related duties as

Qualifications

• Preferred: Bachelor's degree or studying toward a degree in Business or related
• Knowledge of Maritime industry, regulations, programs, policies, and practices is preferred.
• Prior experience working in an office
• Proficiency in all Microsoft Office
• The ability to work as part of a
• Strong analytical and problem-solving
• Excellent administrative and organizational
• Excellent communication skills; verbal and written
• Detail-Orientated

Compensation & Benefits

Position compensation is based on experience.

Our benefits include: • Medical, Dental and Vision Insurance• 401K, company match• Paid Time Off (PTO)• Legal Services• Annual performance evaluations • On-site Human Resources• On-site gym• Free and close proximity parking• Employee perks/gifts and more

EEO

All resumes are reviewed immediately for consideration.

Colonna’s Shipyard and our affiliates are pleased to be an Equal Opportunity Employer.

EOE / M / F / DISABILITY / VET

• Respect
• Pride
• Truth
• Family

These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.