Search By
1054 Jobs
Administrative Assistant (Facilities) Colonna's Shipyard, Inc. Norfolk, VA | Full Time
23 Days Ago
Administrative Assistant Gelfand Rennert & Feldman Century City, CA | Full Time
Just Posted
Administrative Assistant RS&H Los Angeles, CA | Other
Just Posted
Administrative Assistant NES, Inc. Sacramento, CA | Full Time
Just Posted
Administrative Assistant AssuredPartners Ventura, CA | Other
Just Posted
Administrative Assistant LDI Mechanical Inc Santa Clara, CA | Full Time
Just Posted
Administrative Assistant Educational Employees Credit Union Fresno, CA | Full Time
Just Posted
Administrative Assistant Nuclear Care Partners Grand Junction, CO | Full Time
Just Posted
Administrative Assistant LFI Fort Pierce Inc Lakewood, CO | Full Time
Just Posted
Administrative Assistant IST Management Services Washington, DC | Full Time
Just Posted
Administrative Assistant Marriott Hotels Resorts Miami, FL | Other
Just Posted
Administrative Assistant Catholic Charities of Central Florida Inc Orlando, FL | Full Time
Just Posted
Administrative Assistant Talent Acquisition Columbus, GA | Full Time
Just Posted
Administrative Assistant Multi Flow Industries LLC Norwood, MA | Full Time
Just Posted
Administrative Assistant BerryDunn Portland, ME | Full Time
Just Posted
Administrative Assistant Calvary Lutheran Church Bemidji, MN | Full Time
Just Posted
Administrative Assistant Christian Horizons St Louis, MO | Other
Just Posted
Administrative Assistant Bath Planet St. Louis, MO | Full Time
Just Posted
Administrative Assistant Apollo Medical Creve Coeur, MO | Full Time
Just Posted
Administrative Assistant Alro Steel Corp Buffalo, NY | Full Time
Just Posted
Administrative Assistant UHY LLP Albany, NY | Other
Just Posted
Administrative Assistant Monex USA (formerly Tempus, Inc) New York, NY | Part Time
Just Posted
Administrative Assistant Post Road Management LLC Nazareth, PA | Full Time
Just Posted
Administrative Assistant Capitol Wholesale Fence Co Inc Nashville, TN | Full Time
Just Posted
Administrative Assistant Baker Tilly US, LLP Plano, TX | Other
Just Posted
Administrative Assistant Kimley-Horn Austin, TX | Full Time
Just Posted
More Search Results

Administrative Assistant (Facilities)

Norfolk, VA | Full Time
Expired

Job Description

Overview

Colonna's Shipyard Inc. is need of an Administrative Assistant for our Facilities Department. This is a Full-Time position with benefits. 

 

Administrative Assistant works under the supervision at Manager level to provide administrative and project support to the assigned department. The Administrative Assistant will aid across various functions.

 

Responsibilities

 

  • Work independently to complete responsibilities
  • Must have regular, reliable attendance
  • Answers the telephone and provides exceptional customer service to Administrative Assistant al and external customers.
  • Drafts reports and
  • Orders supplies and equipment; maintains service contracts on office
  • Attends meetings and takes meeting
  • Liaises the management team and employees to carryout job
  • Assists managers and supervisors in developing policies and
  • Provides front desk coverage as needed for
  • Ensures travel authorizations, accommodations, and conference registrations for employees.
  • Performs tracking and distributes monthly travel
  • Maintains accounts payable and accounts receivable
  • Solves problems like those associated with vendors regarding shipments, billing, and
  • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental
  • bills.
  • Handles administrative tasks for
  • Oversees department hiring
  • Handles event planning for meetings, professional development, and other department
  • Performs other related duties as

Qualifications

  • Preferred: Bachelor's degree or studying toward a degree in Business or related
  • Knowledge of Maritime industry, regulations, programs, policies, and practices is preferred.
  • Prior experience working in an office
  • Proficiency in all Microsoft Office
  • The ability to work as part of a
  • Strong analytical and problem-solving
  • Excellent administrative and organizational
  • Excellent communication skills; verbal and written
  • Detail-Orientated

Compensation & Benefits

Position compensation is based on experience.

 

Our benefits include: • Medical, Dental and Vision Insurance• 401K, company match• Paid Time Off (PTO)• Legal Services• Annual performance evaluations • On-site Human Resources• On-site gym• Free and close proximity parking• Employee perks/gifts and more

EEO

All resumes are reviewed immediately for consideration.

 

Colonna’s Shipyard and our affiliates are pleased to be an Equal Opportunity Employer.

EOE / M / F / DISABILITY / VET

  • Respect
  • Pride
  • Truth
  • Family

These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

Skills for Administrative Assistant (Facilities)

The job skills required for Administrative Assistant (Facilities) include Customer Service, Microsoft Office, Problem Solving, Billing, Professional development,and Accounts Receivable etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant (Facilities). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant (Facilities). Select any job title you are interested in and start to search job requirements.

Job Openings with Skill of Customer Service
MORE>>
Job Openings with Skill of Microsoft Office
MORE>>
Job Openings with Skill of Problem Solving
MORE>>
Job Openings with Skill of Billing
MORE>>
Job Openings with Skill of Professional development
MORE>>

Career Path for Administrative Assistant (Facilities)

The following is the career advancement route for Administrative Assistant (Facilities) positions, which can be used as a reference in future career path planning. As an Administrative Assistant (Facilities), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant (Facilities). You can explore the career advancement for an Administrative Assistant (Facilities) below and select your interested title to get hiring information.