Title: Admin Level IV, Clinical Development Solutions

Schedule: Hybrid (3 Days on-site 2 days remote)

Location: Abbott Park, Lake County AP 30

We are seeking a Regional Admin to join our team in support of a Head of Sales and her team. The Regional Admin role will be hybrid, but the person selected will need to be onsite in ABV1 especially on days the leaders is onsite, or the team has business meetings locally. The ideal candidate will have previous experience supporting a Sales and Marketing organization or experience in a Pharma environment. This position will start as a 6-month contract with the potential for extension based on performance.

Responsibilities:

· Administrative functions including answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, telepresence and virtual meeting setups, troubleshooting remote access issues, onboarding and offboarding of employees

· May provide back up support to higher-level management as needed.

· Effectively monitors manager and team calendars, proactively solves conflicts.

· Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

· Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

· Interacts with high-level executives and handles confidential or business-sensitive information.

· May include some support for tracking budget expenditures.

· Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

· Orders business cards and stationery.

· Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

· Coordinates new employee office set-ups and onboarding

· Operates with general instruction and some supervision

Requirements:

· High School diploma required, some college preferred.

· Some leadership or supervisory experience desired

· Experience working in pharmaceutical company or CRO strongly preferred.

· 3 years previous admin experience supporting executives

· Must have Intermediate to advance knowledge of Microsoft Office Suite, Expense reporting software, SharePoint, and understanding of business processes and requirements

· Strong customer service skills

· Learns fast, asks questions, and can pivot quickly where needed

· Can-do spirit and thrive in a fast-paced environment.

Job Types: Full-time, Contract

Pay: $28.00 - $30.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• North Chicago, IL 60064: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Admin: 1 year (Preferred)

Work Location: One location