Company Overview

The Cleveland Institute of Music (CIM), founded in 1920 with composer Ernest Bloch as the founding director, is one of just seven independent conservatories of music in the United States, one of three devoted exclusively to classical music performance and the only nestled in America's heartland. CIM's campus - in the world-class center of innovation in healthcare, education and arts & culture known as University Circle - offers an incomparable environment for learning, study and artistic development.

CIM's graduates command the most celebrated and revered stages in the world as soloists, chamber musicians and ensemble members; compose meaningful, award-winning new repertoire; and are highly sought-after teaching artists, administrators and thought leaders. More than half of the members of The Cleveland Orchestra are connected to CIM as members of the faculty, alumni or both. The Institute's diverse talent tapestry uniquely positions CIM as the future of classical music.

All CIM students benefit from access to world-renowned visiting artists and conductors, intensive study with CIM's stellar faculty and the rich curriculum offered by CIM's partner Case Western Reserve University, CIM's Center for Innovative Musicianship (known as CIM²) embraces the school's mission to empower the world's most talented classical music students to fulfill their dreams and potential by offering extensive experiential opportunities for students to foster the practical skills necessary for a seamless transition into a professional career.

CIM is an integral part of Cleveland's art community, presenting nearly 600 free performances and master classes on campus each year, and hundreds more at locations throughout the region, including Severance Hall, which is widely regarded as one of the world's finest concert halls. Students and faculty engage with partners including The Cleveland Orchestra, Cleveland Museum of Art, Cleveland Institute of Art and other cultural, educational and community organizations to create classical music that is as vibrant and varied as the city of Cleveland. 

Job Summary

The Accounts Payable Coordinator manages all aspects of accounts payables from setting up new vendors with appropriate tax designation, coding invoices, verifying expense approval, entering invoices, paying vendors, researching vendor issues, and filing necessary documents. Special projects as requested. This position reports to the Controller.

Primary Duties and Responsibilities

• Processes invoices and student refunds on a timely basis:
  • Obtains approval for all payments made by CIM from the appropriate manager
  • Reviews coded invoices
  • Enters approved, coded invoices in Great Plains Dynamics
  • Prints, distributes and files weekly checks
  • Processes ACH transfers
  • Manages active vendor records including W-9 and tax-exempt notices
  • Maintains filing system of all documents used in the payables process: paper or electronic
• Assists Controller with 1099’s, 1096, 1042-S & 1042 at year-end.
• Compiles and reconciles monthly CIM corporate credit card:
  • Gathers monthly statements and receipts from CIM Credit Card holders
  • Reviews coding
  • Enters approved, coded charges in Excel to be uploaded to Great Plains Dynamics.
• Participates in general Business Office responsibilities, such as accepting tuition and other payments, distributing student stickers, answering student questions.
• Provides additional support and performs special projects as requested.

Education, Experience and Qualifications

• Minimum of 3-5 years hands-on accounts payable experience.
• Prior experience with PC-based Accounts Payable processing & integrated general ledger systems. (Experience with Great Plains Dynamics 2018 a plus.)
• Computer Skills: experience with:
  • Outlook-manage group emails, follow-up on approvals, calendar notices, etc
  • Excel-basic file creation, data manipulation, understand pivot tables, etc
  • File Explorer-create and manage directories
  • Microsoft Teams
• Highly organized, accurate, self- motivated, deadline and detail oriented
• Strong communications skills: able to interact well with all levels of administration, faculty, students, vendors.
• Must be able to handle multiple tasks simultaneously

Personal Attributes

• Highly organized, accurate, self-motivated, deadline and detail oriented.
• Able to focus on completing projects with occasional interruptions.
• Customer service oriented.
• Professional and respectful communications regardless of method (in-person, phone or email).
• Interested in exploring more efficient ways to get things done within department policies and resources.
• Willingness to learn and teach others.

Working Conditions / Physical Requirements

This is a part-time, in-person, position starting at 20 hours per week. Hours are flexible within 9:00 am to 5:00 pm., Monday through Friday with Tuesday to Friday mandatory to be scheduled with supervisor.

Sitting approximately 90% of the day. Ability to lift 30 lbs. Ability to reach, bend, and stoop.

Benefits and Perks

• Dental and Vision Insurance.
• Retirement.
• Paid time off - vacation, personal, and sick time. In addition, two floating holidays and two weeks paid while the Institute is closed for winter break.
• Remote work opportunities.
• Tuition discount for employees and dependents.

The Cleveland Institute of Music embraces diversity and seeks candidates who will create an inclusive climate for students of all races, ethnicities, and genders. We strongly encourage women and underrepresented minorities to apply. CIM is an affirmative action, equal opportunity employer; we support and practice non-discrimination in all areas of employment regarding gender, race, religion, age, disability, sexual orientation, marital status, or military status.

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