HOURLY RATE:
$15.21 
JOB OBJECTIVES:The Executive Administrative Assistant is responsible for providing administrative and clerical services to ensure effective and efficient administrative operations of the City Manager. Employee is responsible for prompt, accurate performance of all clerical operations, including data collection and record processing, and for administrative assistance by relieving the supervisor of many routine and confidential matters. The employee has daily contact with the public which requires courtesy and professionalism. The Executive Administrative Assistant reports to the City Manager.

ESSENTIAL JOB FUNCTIONS:

1. Assists with the preparation of agenda, agenda items and meeting minutes.
2. Assists in compiling meeting packages for the City Commission Members, as directed by the City Manager.
3. Records, date stamps and distributes incoming and outgoing mail.
4. Prepares payroll timesheets.
5. Makes appointments for City Manager and City Secretary.
6. Makes travel and hotel reservations for City Manager, City Secretary and City Commission.
7. Transcribes formats, inputs, edits, retrieves, copies and transmits correspondence and documents.
8. Plans and organizes the work flow and frequently uses independent judgment in collecting and evaluating or processing information to respective departments.
9. Composes memorandums and correspondence for signature and processing.
10. Responsible for maintaining the abreast of all incoming and outgoing information and prepares the necessary documentation for proper follow-up.
11. May attend meetings as assigned, record, and transcribe minutes.
12. Assists in maintaining the department’s budget accounts and balances.
13. Responsible for maintaining the Department’s filing system.
14. Must be able to maintain confidential information.
15. Greets and provides proper customer service to all incoming calls and walk-ins.
16. Will perform other job related duties as assigned.

EQUIPMENT/MATERIALS:
Computer, printer, scanner, calculator, copier, two-way radio, and other general office equipment.

WORKING CONDITIONS/PHYSICAL DEMANDS:Works in a well-lighted, air-conditioned office with minimal hazard to health or body. Works a 5-day, 40-hour week; however, may work irregular hours or shifts and occasional travel may be required. Minimal or no physical effort is required; involves sitting and standing as job requires.

EDUCATION/SKILLS REQUIRED:
Must have a High School Diploma with a minimum of four (4) years’ experience in a related field. be computer literate and proficient in MSWord, Excel, Internet and Microsoft Outlook. Requires that the individual have excellent verbal, written and listening skills. Must possess strong interpersonal skills, team building skills and organizational skills. also have a valid Texas driver’s license with a satisfactory driving record.

Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.

Preferred Qualifications:
College Degree or minimum of 48 hrs.