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1 Executive Secretary Job in Rock Hill, SC

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City of Rock Hill
Rock Hill, SC | Full Time
6 Months Ago
Executive Secretary
City of Rock Hill Rock Hill, SC
Full Time 6 Months Ago
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City of Rock Hill is Hiring an Executive Secretary Near Rock Hill, SC

Position: Executive Secretary Salary: $19.93 - $24.41 Per Hour / DOQPosition Type: Full- TimeClose Date: Until Filled
General Description: 

The purpose of this class within the organization is to provide senior-level secretarial, clerical and administrative duty for the Planning and Development Director. This class works under general supervision, independently developing work methods and sequences.
Minimum Training and Experience:

Requires an Associate’s Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or related field. Requires two years clerical or administrative experience and experience with confidential information or closely related experience. The equivalent combination of experience and education may be considered.
Desirable Knowledge, Skills and Abilities:

  • Considerable knowledge of secretarial and administrative practices and procedures.
  • Proficient knowledge in Microsoft Office Suite, particularly Word and Excel.
  • Knowledge of business English, spelling, arithmetic, and vocabulary.
  • Knowledge of modern office practices, procedures, and equipment.
  • Ability to comprehend, interpret and apply regulations, procedures and related information.
  • Ability to apply responsible attention to detail as necessary in preparing reports and correspondence.
  • Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
  • Ability to exercise judgment regarding confidential information.
  • Ability to maintain office records and to prepare accurate and timely reports.
  • Ability to plan, organize and prioritize daily assignments and work activities.
  • Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
  • Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.
  • Work is performed onsite. The incumbent must be present at work to perform the essential functions of this job.


Essential Functions: 

  1. Works with Department Director to provide a proposed budget for each fiscal year. Helps identify any line items that could be consolidated or removed, as well as any funding requests from the Department. Processes purchasing card statements and accountable payable each month, ensuring that proper documentation is provided and the account codes used are correct.
  2. Coordinates acquisition of daily supplies and materials, and manages the procurement of technology and furniture replacements Ensures that new hires have the furniture, equipment, and software that they will need.
  3. Accurately processes the Department’s attendance records and payroll entry each month by the required deadlines.
  4. Processes simple permit applications in the Evolve software and contacts applicants for additional information.
  5. Reviews and submits annexation agreements for recording; maintains original documents and updates database.
  6. Attends training classes about customer service, computer software, office administration and other topics as needed to learn new standards, processes, and systems.
  7. Performs all other duties as may be assigned to meet organizational needs.

Job Summary

JOB TYPE

Full Time

POST DATE

09/18/2022

EXPIRATION DATE

10/15/2022

WEBSITE

ci.rock

HEADQUARTERS

Rock Hill, SC

SIZE

<25

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City of Rock Hill
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$110k-145k (estimate)
1 Month Ago
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The following is the career advancement route for Executive Secretary positions, which can be used as a reference in future career path planning. As an Executive Secretary, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Secretary. You can explore the career advancement for an Executive Secretary below and select your interested title to get hiring information.

If you are interested in becoming an Executive Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Secretary for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Executive Secretary job description and responsibilities

Helps top executives with tasks they are too busy to perform but need to be done.

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Manage the administrative tasks needed to support the work of top leaders.

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Operate video conferencing, fax and other office equipment.

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Performing calendar management for the executive or administrator they support to best schedule meetings, travel and other appointments each day.

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Coordinate day-to-day duties and keep them on schedule.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Executive Secretary jobs

Hold an associate’s degree.

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With previous relevant experience.

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Have a high school diploma or GED but no further education, although some are college-educated.

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Get the right training and work experience.

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Proven experience as executive secretary or similar administrative role.

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Step 3: View the best colleges and universities for Executive Secretary.

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