The successful applicant will serve as the City Clerk under state law and provide responsible administrative support to the City Council and city departments. Manage the City Clerk department, including setting overall direction, goals and priorities for the department. Plan, coordinate, direct and evaluate activities and functions of the department; develop budgets, policies and procedures; ensure service delivery and provide staff supervision.
Work performance is reviewed for the quality and quantity of the results produced by personnel in the division. Frequent and considerable contact is maintained with department personnel, City employees, City Council, city commissions and boards, vendors and the public. Work is performed primarily in an office setting.

The City of Puyallup is situated at the foot of Mount Rainier, just east of Tacoma and about 45 minutes south of Seattle. The city is a prominence regional commercial and service center for Pierce County and boasts a strong, diversified economy. With a community of 43,000, the city and surrounding area offer an array of recreational and community events that make Puyallup a vibrant place to live, work and play. 

• Select, train, motivate, and evaluate department personnel; assign work activities, projects and programs; work with employees to correct deficiencies; and when appropriate implement discipline and termination procedures.
• Establish division goals, objectives and priorities; develop implementation strategies and timelines; monitor and measure performance; implement corrective action as needed.
• Establish and maintain effective working relationships with department staff, city staff, officials, vendors, and the public.
• Serve as the clerk to the City Council for regular and special meetings. Attend City Council meetings and oversee accurate preparation of meeting minutes and official actions; and manage the preparation and distribution of City Council meeting agendas and study session packets.
• Manage, develop and administer the division's annual budget; forecast funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
• Manage the City's records program with responsibility for maintenance, disposition, and archiving of official city records.
• Ensure all legal notices are properly prepared and published, and bid openings are properly conducted.
• Oversee the issuance of special municipal licenses.
• Coordinate appointment of citizens to Boards and Commissions by City Council.
• Provide administrative support to the Council Salary Review commission, including scheduling meetings, creating agendas and taking minutes, and researching salary data.
• Oversee administration (Agenda preparation, staffing meetings, and preparation of minutes) of boards and commissions, including Parks, Library, Civil Service, Fire Pension and LEOFF Disability.
• Coordinate and implement special projects, such as implementation of new software.
• Direct the preparation of correspondence, meeting minutes, reports, and other documents, and review and edit materials prepared by others.
• Serve as liaison to various city departments, citizens, and outside agencies to provide information as requested and provides direction on legislative processes associated with City Council.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in records administration.
• Safely drive city vehicles to off-site city departments and off-site meetings.
• Maintain regular and punctual attendance.
• Attend evening meetings and activities in fulfillment of job duties.
• Maintain confidentiality of sensitive and confidential materials.
• Performs other duties as assigned.

SELECTION PROCESS
Those applicants whose qualifications most closely correspond to the City's current needs will be contacted for interviews and/or testing. The appointing authority may conduct second interviews.
Notification – Following submission of application, an email acknowledgment receipt of application is given. Persons selected for an interview and/or testing will be notified by email, normally within 15 working days following the closing date on the job announcement.
Not Selected – No formal notification is usually sent by the City to applicants not selected for an interview or test. Should the same or another position open for which the applicant wishes to apply, he/she must apply online for each new opening.
 
GENERAL INFORMATION
Essential Functions – The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge, skills and abilities typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload.
Hours of Work– Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with one (1) hour lunch. Attend evening meetings and activities in fulfillment of job duties. The City supports a telework policy that allows employees to work remote up to two days per week.
Union Affiliation – This position is a non-represented position.
Equal Employment Opportunity – The City of Puyallup is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, genetic information, veteran's status or any other basis protected by applicable discrimination laws.
Background - The City of Puyallup will need to obtain the proper background and criminal history information pursuant to RCW 43.43.830/832 for positions where the employee will or may have unsupervised access to children, developmentally delayed persons or vulnerable adults.
Disability – In compliance with the Americans with Disabilities Act, disability will be considered only in the context of an applicant's ability to perform essential functions of the job and to determine reasonable accommodation. Accommodation to participate in the job application and/or selection process for employment will be made upon request with reasonable notice. Please contact the Human Resources Department for further information. The physical demands described in this job announcement are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Identification – Applicants who are offered employment with the City are required to provide proof of identity and authorization to work in the United States within three days of date of hire, as required by the 1986 Federal Immigration Reform and Control Act. A list of acceptable documents verifying identity and authorization to work will be provided to those who are offered employment. The City uses E-Verify program.
Drug-Free Workplace –The City of Puyallup is a drug-free, tobacco-free workplace.
Note – The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.