The City of Oregon City Public Works is looking for an Asset Management Specialist responsible for managing the City’s Public Works Asset Management program. This position is based out of the Operations Center in support of field and management staff, but also works closely with GIS and IT departments. The ideal candidate will have a strong technical background using and configuring Asset Management software. They will support hardware (laptop) and mobile devices (phone and iPad) used in operations and oversee all aspects of our Lucity Asset Management program. This position is responsible for tracking and organizing Public Works assets and maintenance plans. This person prepares daily work orders, provides operational and maintenance reports, and tracks assets including water, sanitary, storm, street, pump stations, and pipe inspections (using Granite).
The Asset Management Specialist will work in a dynamic environment in order to manage, schedule and predict asset repair / replacement. The position also may support other citywide applications as necessary and participate in overall IT support with the IT Department. The position will develop reports from electronic databases to include financial impact and predictive maintenance. The ideal candidate should have a strong technical skillset supporting software, hardware, and critical applications. Identifying opportunities and implementing improvements to existing systems is key to this position.
 
The City is looking for a candidate with a positive, thoughtful, and technical approach to Public Works operational issues. Experience in training and supporting others who use the system is required. This position works closely with GIS and IT staff who support aspects of the Asset Management program.
City application, resume and cover letter are required to be completed to be considered for this position. This recruitment will remain open until filled; however, may close at any time. The first review of applications will be on Monday October 17, 2022.

• Asset Management - software development, documentation, and support. This includes associated products such as Lucity or similar products, Granite TV pipe inspections, GeoResults mobile, and other software in support of Asset management.
• Related Asset Management support to include laptops, tablets, mobile phones and field hardware.
• Software and support liaison between field crews and IT/PW.
• Troubleshooting and support in general of software and hardware used in utility maintenance and Asset Management.
• Support of applications used by other departments, including Citizen Requests, website, and permitting software.
• Office skills including use of Access, SQL and relational databases.
• Performs advanced reporting and analysis; Participates in workflow design and functions for IT-supported applications.
• Coordinates Asset management projects and software development by designing and coordinating technical work performed by Public Works staff. Works closely with GIS staff and tools. Reviews related work products.
• Assists with development of applications related to Asset management, GIS, and other city reporting and analysis software, specifically Lucity.
• Accesses enterprise databases used by the City and configures workflows.
• Compiles information from existing systems for reports. Researches and develops new tools for financial forecasts, predictive workflows, and analytic reports. Organizes and standardizes formatting. Prepares and maintains required reports for internal and external customers.
• Responds to inquiries and conveys information about Asset management provided by the department.
• Assists Public Works management with development of budget proposals, maintaining communications with work teams on status and information needs. Maintains approved budgets, transaction records, and audit trails, including those for special projects, contracted services, and grant-funded activities.
• Assists with purchasing and other financial processes. Receives, verifies and processes invoices for equipment, supplies and services purchased by the department.

Knowledge and Skills: The position requires specialized technical knowledge workflows, data collection, processing, and analysis related to Asset management administration. Requires knowledge of and skill in the use of Lucity or similar software and integration of enterprise applications such as Granite and ArcGIS. Ability to design and modify software in support of changing needs and requests. Requires an in-depth knowledge of common office productivity software. Ability to envision, modify, and create predictive maintenance plans for automation. Creates presentations of Asset, financial, scheduling, and related information for crews and management. Requires a working knowledge of storm, sewer, street, water, and other utility features to support field crews in maintenance, data collection, and reporting. Requires understanding of GIS programs adequate to participate in design recommendations. Requires sufficient math skills to perform cost, and statistical calculations, record distances and geographic measures, and economic/budget analysis. Requires sufficient English language skills to document files and drawings, write technical specifications, and prepare contract or bid language. Requires sufficient human relation skills to convey Application terminology to others in order to train and perform quality assurance. Requires the ability to work cooperatively with all citizens. Requires the ability to work as contributing member of a team, work productively with other teams and external customers, and convey a positive image of the City and its services.
Abilities: Requires the ability to carry out the essential functions of the position. Requires the ability to coordinate and review certain aspects of projects. Requires the ability to apply Asset management software techniques and prepare basic maps. Requires the ability to perform detailed work thoroughly, neatly, accurately and efficiently. Requires the ability to properly use and care for hardware and software. Requires the ability to read and interpret standard field notes, engineering and construction drawings, and technical specifications. Requires the ability to perform a variety of tasks including responding to Public Work requests, producing maps through applications designed by GIS staff, and explain additional Asset management requirements to other City staff needed. Requires the ability to learn other enterprise application workflows and assist customers. Requires the ability to read and interpret maps, aerial photographs, mapping coordinates, survey documents, legal documents containing boundary information, right-of-way information, and as-built documents. May be called on to conduct field data collection and inspections. Requires the ability to train and offer partial leadership over other technical and support staff.
Physical Abilities: The incumbent performs work of a sedentary to moderately active nature. Requires sufficient ability to sit for extended periods of time, move to project locations, to stand for intermittent periods of time, and to bend, stoop, and reach for limited periods of time to retrieve work materials. Requires sufficient arm-hand-eye coordination to operate a computer keyboard and peripheral equipment. Requires visual acuity to create and read three-dimensional and detailed drawings and observe structural work-in- progress. Requires verbal and auditory ability sufficient to carry on conversations with others and make presentations to groups.
Education and Experience: The position typically requires an Associate's degree or equivalent education and 5 years progressive experience in analysis, design, reporting, and database management.
Licenses and Certifications: May require a valid driver's license.
Working Conditions: Work is performed indoors and outdoors where minimal safety considerations exist.
This job/class description, describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.

The City of Oregon City is an Equal Opportunity employer. The City will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or protected veteran status. It is the City’s policy to prohibit workplace harassment, discrimination and retaliation on the basis of protected status. The City of Oregon City is committed to creating a respectful and professional work environment that is free of harassment, discrimination, and retaliation and that promotes employment opportunities.

Persons of color, women and qualified individuals with disabilities are strongly encouraged to apply. If you wish modification of the selection process in order to accommodate a disability, please make your request in writing and submit it with your required application materials.