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Grants Specialist

6 Days Ago

Job Description

  City of Orangeburg, South Carolina

    Classification Specification


                             GRANTS SPECIALIST
                         Grade 8: DOQ

Purpose of Classification:

Under general supervision, the purpose of this classification is to prepare or consult on the preparation of grant proposals and administer on-going grant programs and related funds.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Research service needs and compatible funding sources and prepare or assist with the preparation of requests for proposals.

Administers and/or awards funds on behalf of grantors.

Analyzes existing projects or programs to determine effectiveness.

Audits expenditures of grant funds to ensure that funds are spent according to stipulation, and deadlines are met. Compiles and prepares reports.

Maintain and revise grant and contract files, databases, ledgers and records. Maintains financial accountability and compliance of grant programs through comprehensive audits, financial records, review of expenditures, and documented program outcomes.

Monitors compliance with grants stipulations and program progress through on-site evaluations and reviews of plans and reports.

Prepares documentation/reports according to required format of grantors. Provides information concerning program and explains the application process.

Provides technical assistance to departmental recipients. Researches need and eligibility for grants through surveys, statistics, accounting and planning methods.

Reviews and evaluates all grant applications or proposals.

Communicates with department staff, city officials, supervisor, other employees and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures: maintains an awareness of pending legislation, new equipment, trends and advances in the profession; reads professional literature; participates in continuing education activities; and attends meetings, workshops and seminars.

Additional Functions:

Performs other related duties as required.

Minimum Qualifications:

High School Diploma or GED required with a bachelor’s degree in Business, Public Administration, Finance or related field in area of assignment from an accredited college or university AND one (1) year of experience in grants management, public funds administration, accounting or related area OR five (5) years’ experience in grants management, public funds administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid South Carolina driver’s license.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all city or departmental policies, practices, and procedures necessary to function effectively in the position.

Performance Aptitudes:

Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analysis to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

ADA Compliance:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Orangeburg is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.