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City of Newberry, FL
Newberry, FL | Full Time
$46k-57k (estimate)
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Staff Assistant
$46k-57k (estimate)
Full Time 5 Months Ago
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City of Newberry, FL is Hiring a Staff Assistant Near Newberry, FL

General Description
The City of Newberry is recruiting for the exciting opportunity as Staff Assistant in the Planning and Economic Development department. This position works under the direction of the Director of Planning and Economic Development, is heavily customer service oriented and requires a passion for public service coupled with a high degree of enthusiasm, self-reliance and job proficiency. Requires excellent customer service skills for both internal and external customers. 
Why you'll love it here:

  • More Valued: Open door policies allow you to have a voice to suggest new and better ways of doing what we do and actively participate in the innovation to evolve and grow our organization!
  • More Flexible: We value our vacation time as much as our work! You'll be met with flexible and generous leave and work from home options in an environment where we hour ourselves accountable to get the work done on our own time.
  • More Impactful: The work we do everyday benefits the lives of our 8,000 residents. Your work makes a difference.
  • More Secure: Saving for your future? The City offers retirement options through the Florida Retirement System (FRS) as well as 457b and Roth IRA options.
  • More Balanced: Prioritizing your physical and mental health? Good. We know the best contributors. That's why we pay for 100% of our employee's basic healthcare, dental, life, LTD, telemed, and vision coverage.

Nature of Work:

This employee performs paraprofessional, administrative work.

This position is responsible for assisting the Planning & Economic Development and Building Departments with administrative responsibilities and Permit Technician duties for the Building Department. This position also supports the Codes Enforcement Officer, including taking minutes for Special Magistrate Hearings and posting notices. An employee in this class performs a variety of assignments, primarily related to the procedural aspects of one or more of the Department’s programs. The employee frequently works with considerable independence of action on administrative matters such as preparing routine documents and supporting materials. The employee provides frontline customer service duties. The employee is under the supervision of the Department Director and Building Official.

The Planning and Economic Development Department includes these Divisions and responsibilities: Planning & Zoning, Economic Development, Building/Life Safety, Codes Enforcement, Community Redevelopment Agency, Historic District, and Liaison with Newberry Main Street Organization.

Minimum Qualifications:

Knowledge, Abilities, and Skills:
  • Thorough knowledge of modern office practices and procedures.
  • Proficiency in MS Word, Excel, PowerPoint and Outlook programs. Experience with Adobe Acrobat preferred.
  • Ability to express oneself clearly and concisely both orally and in writing (requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence).
  • Skill in organizing and maintaining filing systems. Ability to type at 35 CWM.
  • Functional knowledge of basic mathematics.
  • Ability to handle multiple interruptions, adjustments to priorities throughout the day while meeting critical deadlines.
  • Ability to work on several projects or issues simultaneously.
  • Ability to work independently or in a team environment as needed.
  • Must have the ability to establish and maintain effective working relationships with supervisors, employees, outside agencies and the general public.
  • Must have a genuine appreciation for and understanding of protocol, discretion and professionalism and is expected to maintain confidentiality, diplomacy, and tact at all times.
  • Must be able to attend evening meetings as necessary.

Essential Duties and Responsibilities:

  • Embraces the City's core values of Trust, Respect, Integrity, Accountability, Leadership, and Superior Service.
  • Performs routine office tasks in designated program areas, including data entry, file management, copying/scanning, and answering telephones.
  • Develops and maintains automated tracking systems, hard copy files, and records.
  • Performs intake and processing of building permit applications, building plans and supporting documentation for permitting required by the City of Newberry and the Florida Building Code;
  • Performs intake and processing business tax receipt applications and supporting documentation required by the City of Newberry
  • Reviews submittals at point of intake for accurate, legible and complete application documentation with job specific information; notarizes approved documentation where required;
  • Prepares plans for review by various disciplines specific to permit type;
  • Routes permit plan reviews to Building Official and/or the appropriate Plans Examiner for review;
  • Assists customers in submitting the correct type of application, both in paper and online, based on the scope of work presented;
  • Calculates and processes permit application deposits, permit fees and related payments associated with the permitting process;
  • Processes payment of Cash, Check or Credit Card on related electronic system and balances accounts daily;
  • Reviews and monitors permit status for responses to plan review comments, revisions and verifies permits and plans are approved prior to permit issuance;
  • Communicates, advises, directs, accepts and applies payments using a variety of office software;
  • Updates and registers licensed contractors with the City per established guidelines and legal obligations;
  • Maintains an alphabetical and digital file of all verified contractor registration documents as required;
  • Verifies property ownership through Alachua County's Property Appraiser site;
  • Verifies contractor licenses, general liability insurance and workman's compensation are current;
  • Prepares correspondence and answers inquiries from various officials;
  • Performs related work as required.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. In general, all individuals are expected to be versatile and from time-to-time perform assigned work in many different areas of departmental activity.

Minimum Qualifications

  • High School Diploma or equivalent;
  • Three (3) years performing administrative, data entry and clerical work;
  • Moderate proficiency in MS Word, Excel, Outlook, or similar software applications;
  • Must possess or be able to obtain Notary Public Certification.

Preferences:

• ICC Permit Technician Certification;

• Experience with or Knowledge of Construction Trade and/or Permitting Processes;

• Customer Service Experience;

Cash/Credit Handling Experience.

Language Skills:

The position involves public contact including in person, telephone, written correspondence, and coordination with other departments. The employee must be able to speak clearly and concisely and write detailed information and data in clear and proper English.

Work Environment/ADA:

The position will entail primarily sedentary work requiring sitting, bending, stooping, kneeling, and standing. Must be able to move about an office. Must be able to look at a computer screen for long periods and operate computer keyboard, and other office equipment requiring repetitive hand movement. The employee will work primarily inside in an office environment but may be required to operate motor vehicles. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lifting: 10-20 Pounds
Environment: Primarily Inside of an Office Environment
Vision: 20/20 or Corrected to 20/20
Hearing: Normal to High Noise Levels

Job Summary

JOB TYPE

Full Time

SALARY

$46k-57k (estimate)

POST DATE

10/06/2022

EXPIRATION DATE

06/20/2023

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If you are interested in becoming a Staff Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Staff Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Staff Assistant job description and responsibilities

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Staff Assistant jobs

Staff assistants must have a high school diploma or the equivalent.

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Knowing how to coordinate an office.

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Apply to support companies and organizations.

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Complete an associate or bachelor's degree.

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Step 3: View the best colleges and universities for Staff Assistant.

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