Position Description

Position Description

POSITION TITLE: Part Time Library Specialist DEPARTMENT: Library

POSITION CODE: PT-775 FLSA STATUS: Non-Exempt

POSITION REPORTS TO: Library Director EMPLOYEE CLASS: Part-time

POSITIONS SUPERVISED: None

BLS COMPARABLE: 25-4031.00 Library Technician

Leadership: Provides co-worker leadership to others through motivation, team building,

and providing feedback.

CONDITIONS OF EMPLOYMENT:

• Subject to post offer, pre-employment drug screen.
• Subject to a pre-employment criminal background check.
• High school diploma or equivalent.
• Basic Word, Excel, PowerPoint and Publisher skills.
• Keyboarding speed of 45 wpm.
• English proficiency.

POSITION PURPOSE: To enhance the quality of life of Enid residents and guests through the efficient operation of the City of Enid library and through the promotion of literacy.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Maintains awareness of commonly used technologies and applies technology effectively for ongoing learning and collaboration.
• Helps to develop and maintain a collection of resources to meet community needs.
• Develops and maintains effective relationships with others to achieve common goals.
• Displays materials effectively to build 21st century literacy skills and meet lifelong learning needs of users.
• Works effectively in teams with strong team-building skills and attitudes.
• Meets standards and practices for the delivery of high-quality customer service.
• Manages the development of one’s own learning and ongoing improvements of skills and knowledge.
• Participates in professional development opportunities.
• Suggests materials to customers according to their needs and interests.
• Understands, uses, and helps others with basic computer hardware, software, mobile devices, and the internet.
• Performs basic word processing operations.
• Performs basic printing operations from common applications.
• Reserve, circulate, and renew library materials.
• Enter data to update patrons' records on computers.
• Answer routine reference inquiries, and refer patrons to librarians.
• Guide patrons in finding and using library resources, including reference materials, audiovisual equipment, computers, and electronic resources.
• Sort books, publications, and other items according to procedure.
• Deliver and retrieve items throughout the library by hand or using pushcart.
• Provide customer service to patrons to process card applications and/or collect lost/damaged book payments.
• Supply circulation desk with necessary forms.
• Oversee patron activities and notify supervisor of disruptions.
• Provides assistance to other departments as needed.
• Performs other duties as required.

PERFORMANCE MEASUREMENTS

• The Library division runs smoothly and efficiently. Work area is neat and orderly.
• Excellent customer service and guidance is provided to patrons of the Library.
• Efficient and effective processing, cataloging, and lending of library materials exists.
• The circulation desk/resource desk is adequately staffed and materials are handled according to established procedure.
• Effective working relations exist with City personnel.
• New employees are well trained and assisted. Management is appropriately informed.
• Employee understands and adheres to applicable safety policies.
• The City’s professional reputation is maintained.

QUALIFICATIONS

EDUCATION/EXPERIENCE: High school diploma or general education degree (GED); or six months related experience and/or training; or equivalent combination of education and experience.

REQUIRED KNOWLEDGE: English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Specialized — Dewey Decimal Classification System, Oklahoma Law regarding confidentiality of library records. Knowledge of Boolean searching and/or other equivalent search techniques to carry out effective and timely searches.

Computer — Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, records tracking applications, word processing, graphics, etc.

Communication — Knowledge of communication methods and techniques. This includes alternative ways to inform and entertain via written, oral, or visual media (with emphasis on web communication), and a solid understanding of social media and promotion.

Critical Thinking — Ability to define problems, collect data, establish facts, and draw conclusions. Must have analytical ability, and problem solving skills.

SKILLS/ABILITIES: Ability to learn internal and external computer systems.

Handle multiple tasks simultaneously.

Accurate and attentive to detail.

Excellent customer service abilities.

Ability to assist and support others.

Able to operate telephone, PC, copier, and other basic business machines.

PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY: Manual dexterity sufficient to work with the fingers.

VISUAL ABILITIES: Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH: Exerts up to 50 lbs. of force frequently. Light physical activity performing slightly strenuous daily activities. Ability to bend, reach, climb, lift, and stand for long periods of time. May be required to lift up to 50 lbs.

LANGUAGE/COMPREHENSION: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

MATHEMATICS ABILITY: Ability to perform very basic math skills including adding and subtracting two digit numbers, multiplying and dividing with 10’s and 100’s. Ability to perform these operations using units of money and weight or distance measurement Ability to add, subtract, and order numbers using decimal points.

WORK SCHEDULE/HOURS: Part-time: Variable, 28 hours per week.

Other–Variable lunch period and breaks in coordination with other office personnel.

WORK CONDITIONS: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Noise level: Moderate noise (examples: business office with computers and printers, light traffic).

Other work conditions: Repetitive motion activities.

Falling objects, such as books.

ADVANCEMENT CRITERIA

3-5 years experience.

6 years experience.

Associate’s Degree or equivalent in related field.

Bachelor’s Degree in related field.

Level I and II OK Certification from Public Libraries.

Develop and implement improved methods and procedures.

Ability to work in two areas of library specialty.

Ability to work in more than two areas of library specialty.

Proficient internal and external computer applications.

Advanced internal and external computer applications.

Ability to fill in for Programming Coordinator for short periods.

Ability to fill in for Programming Coordinator for extended periods.

Conversational Spanish.

Bilingual.

Valid CPR certification.

Participation in related local, state, or national committee.

Level III OK Certification from Public Libraries.

JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.

Printed Name__________________________ Date ___/____/____ Signature_______________________________