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Events Administrator

Dublin, OH | Full Time

Job Description

The City of Dublin Community Events team is seeking a seasoned event professional that has significant experience in fundraising, sponsorship, sales, and marketing. The Community Events team creates world-class events for residents and visitors alike. The premier event each year is the Dublin IrishFestival, which is the largest 3-day Irish Festival in the world. The Festival has received many international awards and recognitions and attracts visitors from across the United States. Other signature events throughout the year include the St. Patrick's Day Parade, Independence Day Parade and Celebration, Halloween Spooktacular, and Tree Lighting.

Dublin events are funded by Hotel/Motel taxes and revenues raised through sponsorship, admission, vendor fees, and on-site sales. The Community Events team is made up of seven full-time employees and is supplemented by seasonal staff throughout the year. All events are supported by City of Dublin staff in various work units and City volunteers.

Primary Focus: Responsible for the planning, development, and implementation of the sponsorship, VIP and marketing, and PR programs of the City’s signature events. Manages fundraising programs, external professional vendors, and personnel. Develops effective working relationships between various City departments, volunteers, residents, businesses, community organizations, and sponsors involved in Dublin’s community events.

Given the nature of this classification’s duties/responsibilities, it has been designated as Exempt under the governing Fair Labor Standards Act regulations and, therefore, is not entitled to formal overtime compensation and/or formal compensatory time.

Supervisory Responsibilities: Supervises Events Coordinators and seasonal/part-time staff.Essential Functions: Manages fundraising and sponsorship programs for signature and various other events; manages a revenue stream that includes cash and in-kind support; cultivates and responds to high-priority revenue opportunities; creates and delivers sponsorship programs tailored to specific industries and marketing objectives.

Leads an internal, cross-functional team in the City to coordinate fundraising and grant requests city-wide.

Creates VIP opportunities at signature events and develops plans to market these opportunities.

Develops, manages, and implements national and international marketing, communications, advertising, and promotional multimedia campaigns to
advance strategic initiatives to attract guests to the Dublin Irish Festival.

Establishes and cultivates effective working relationships with local, regional, national, and international media.

Manages the design, writing, and production of collateral materials including: print communications, advertising, web content, e-marketing, feature
stories, articles, social media content, VIP scripts, and talking points.

Oversees professional agencies/consultants’ work on graphic design, photography, videography, media, and marketing.  

Evaluates plans based on strategic goal setting with built-in measurements; researches and analyzes based on knowledge of specific event areas; conducts, researches, and prepares plans and reports.

Assists in the preparation of the annual operating budget; Negotiates, secures, and manages contracts with event suppliers and professional service providers.

Participates in the selection of event staff; recruits, interviews, selects, evaluates, and trains staff.

Manages and recruits volunteer committees and directs their work to further the goals of signature events.

Performs other related duties as assigned.

Minimum Qualifications: Bachelor's Degree in Marketing, Public Relations, Communications, Hospitality Management, Parks & Recreation, or other relevant field (Master’s Degree in Marketing, Public Relations, Communications, Hospitality Management, Parks & Recreation, or other relevant field preferred) and considerable relevant experience (large-scale events experience preferred) or other equivalent combination of education and experience.

Knowledge of Marketing, Media, and Public Relations strategies, practices, and principles.

Knowledge of Event industry standards and practices. Basic knowledge of Adobe Design Suite preferred. Excellent written and verbal communication skills. Good negotiation skills.

Knowledge of personnel management.

Physical Requirements: Ability to use computer terminals for sustained input and processing.

Ability to operate standard office equipment.

Ability to exchange information with co-workers and citizens through theuse of email
system, the telephone, and in-person interactions.

Ability to perform light lifting, moving, setup, and breakdown tasks at special event sites.

Ability to occasionally lift and move objects weighing 20-30 lbs.

Ability to work long hours during special event operations including events outside of normal business hours and including nights, weekends and

Ability to work in all types of weather conditions during special events.

Special Requirements:
Valid driver’s license.

Other Requirements:
Demonstration of the following established core values:   Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.

Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement
of this classification.

Compliance with training directives established by supervisory/managerial personnel.

Adherence to all applicable Federal and State safety laws, rules, and regulations and City safety policies/procedures.Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers, and gains their trust and respect.

Comfort around Higher Management: Can deal comfortably with more senior managers; can present to more senior managers without undue tension and nervousness; understands how senior managers think and work; can determine the best way to get things done with them by talking their language and responding to their needs; can craft approaches likely to be seen as appropriate and positive.

Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notations; tends to be seen as original and value-added in brainstorming settings.

Decision Quality: Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.

Delegation: Clearly and comfortably delegates both routine and important tasks and decisions; broadly shares both responsibility and accountability; tends to trust people to perform; lets direct reports and others finish their own work.

Priority Setting:
Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Action-Oriented: Enjoys working hard; is action-oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.

Composure: Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis.


Company Overview

  • Website
  • Headquarters DUBLIN, CA
  • Size 50 - 100
  • Founded 1982
  • Type
  • Revenue $50M - $200M
  • Industry All Industries
  • About city of dublin