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City of Commerce City is Hiring a Police Records Specialist Lead Near Commerce, CO

The Lead Police Records Specialist performs advanced technical and administrative police support services including the general operation of the Records Unit, assigning and reviewing work of Police Service Technicians and Records Specialists, training Police Service Technicians and Records Specialists, and providing assistance to department members through their expertise in the processing and retrieving of reports, police records and computer entries.

The hiring range for this position is $23.24 - $29.05 / hourly ; $48,345.00 - $60,432.00 / annually. 

• Provides general oversight of daily Records Unit operations
• Reviews police reports; reads, classifies, codes and tallies reports according to established coding system in conformance with the NIBRS crime reporting system
• Trains Police Service Technician and Records Specialist, volunteer, temporary and part-time personnel in Records Unit policies and procedures
• Evaluates requests and releases records to individuals based on the Colorado Open Records Act and Colorado Criminal Justice Records Act; implements laws, codes, and policies governing the retention and release records
• Operates all department computer systems, which include Colorado Crime Information Center (CCIC), National Crime Information Center (NCIC), NIBRIS, City Records Management system, Logos financial software and other law enforcement records management systems
• Enters, queries, and deletes data and information to and from NCIC, CCIC, and various law enforcement databases
• Records movement of all records in strict conformance with departmental guidelines and the Colorado Criminal Justice Records Act (CCJRA)
• Evaluates documentation and make decisions on validity; or escalate questions to supervisor
• Audits and reviews work product of Police Service Technicians to ensure validity and accuracy
• Analyzes problems to determine causes and acts to correct problems
• Seals, expunges and limits access to records per court order, Colorado Revised Statues, and Colorado Criminal Justice Records Act
• Serves as a liaison between the unit and other entities such as City Attorney, District Attorney's Office, other City staff in the absence of the Records Supervisor
• Assists department members through their expertise in the processing and retrieving of reports, police records and computer entries
• Works closely with the Records Supervisor to conduct short-term and long-term planning for the Records Division
• Approves or denies requests by citizens for police records
• Follows procedures to maintain a variety of files, including computer databases, reports, summons; and related data received from patrol officers, investigation officers, and County, District, or Municipal court
• All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.

Performs other duties as assigned                                                             

 

High School diploma or equivalent; at least two years of experience as a Police Records Specialist, or at least three years of equivalent continuous experience in police records management and CCIC/NCIC for a law enforcement agency.  A Bachelor Degree in a criminal justice, business or administrative related field is preferred; bilingual in English and Spanish is preferred; experience in shift work is preferred; and, advanced experience with Microsoft Office suite or 365 is preferred. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered.  Must qualify for FBI certification to access the Criminal Justice Information System; qualification includes no felony conviction of any kind. Must be able to be certified as a Notary Public.

Knowledge, Skills and Abilities:

• Knowledge of the City of Commerce City, municipal government services, and police department functions
• Knowledge of and ability to interpret Colorado Criminal Justice Records Act (CCJRA) and follow detailed/complex instructions
• Knowledge in Colorado Crime Information Center (CCIC) / National Crime Information Center (NCIC), and Records Management Systems (RMS)
• Knowledge of English usage, spelling, grammar and punctuation
• Skill in understanding and responding to customer service needs
• Skill in typing on a computer or typewriter with accuracy; alphabetic and numeric filing
• Ability to critique and provide feedback to others in a constructive and positive manner
• Ability to communicate effectively and professionally with others
• Ability to work well with culturally diverse and demanding people
• Ability to focus attention on tasks, which may be complex, routine, or repetitive, without losing concentration or becoming distracted by external activities
• Ability to handle confidential information
• Ability to work with broad direction and limited supervision
• Ability to organize activities and working environment in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines with maximum efficiency
• Ability to read, understand, and apply technical manuals, complex analytical methods, and research reports
• Ability to understand and follow written and oral instructions and procedures
• Ability to clearly and accurately express thoughts in the completion of various forms of written documents and verbal directives/communication
• Ability to deliver exceptional internal and external customer service
• Ability to work in a team environment
• Ability to work under pressure and respond calmly in emergency situations


 • Driving: Drives a city or personal vehicle in the normal course of business
• Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, document management software, records management system software, various department software and web applications
• Other Equipment: Police radio
• Physical Activities: Sits for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying
• Lifting: Occasionally lifts, carries, and exerts up to 40 pounds
• Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires
• Exposure to Environmental Conditions: Position generally works in an office setting with overhead lighting and long periods of screen time
• Schedule: Position generally works a non-traditional work week; may work rotating shifts, from 8 to 12 hours, to include days, evenings, nights, holidays and weekends
• Additional Working Conditions: May be exposed to work settings that vary in convenience and comfort

NOTE: This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position.

Job Summary