Administrative Assistant Part time Starting Pay $23.85 DOE

Date Posted:

Thursday, November 2, 2023

Deadline:

Open until filled

Position Objectives:

SUMMARY:

ProvidesvariedadministrativeassistancetoaCitydepartmentanditsstaff.

ESSENTIALFUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

* Receives and screens visitors, emails and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person/department.

* Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.

* Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required.

* Composes drafts and a wide variety of finished documents and reports; inputs and maintains databases of information; may assist with maintenance of webpages.

* Attends to a variety of office administrative details, such as meeting arrangements, equipment purchase and repair and personnel document preparation.

* May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, and compliance with policies and procedures.

* Organizes and maintains various office files, including personnel and tickler files; purges files as required.

* Assistswith the development and administration of the division budget; mayprepare or maintain statistical, fiscal or payroll information; processes invoices and reimbursement requests; coordinates efforts with finance and accounting staff.

* Follows up on projects, transmits information, and keeps informed of department activities; ensures submittal of required reports to other City departments.

* Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as a member of work team.

* Promotes and supports the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Minimum Requirements:

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND two(2)years of administrative support experience; OR an equivalent combination of education, training and experience.

Required Certificates, Licenses, and Registrations:

Continuedemploymentiscontingentuponallrequiredlicensesandcertificatesbeingmaintainedinactive status without suspension or revocation.

* May require a Driver's License.

Required Knowledge and Skills

Required Knowledge:

* Operation of common office equipment.

* Policies and procedures related to the department to which assigned.

* Correct English usage,including spelling, grammar, punctuation, and vocabulary.

* Business arithmetic, including percentages and decimals.

* Operationalprinciplesandproceduresofstandardwordprocessing,database,spreadsheet and related business applications software.

* Standardofficepracticesandprocedures,includingfilingandtheoperationofstandard office equipment.

* Records management principles and practices.

* Principles and practices of customer service.

Required Skills:

* Providingvariedassistancetomanagement,supervisoryandprofessionalstaff.

* Organizingwork,settingpriorities,meetingcriticaldeadlines,andfollowingupassignments with a minimum of direction.

* Usingtact,discretion,initiativeandindependentjudgmentwithestablishedguidelines.

* Composing correspondence independently or from brief instructions.

* Organizing and maintaining accurate record sand files.

* Performing arithmetic calculations with speed and accuracy.

* Operating standard office equipment, including IT systems and software related to duties.

* Usinginitiativeandindependentjudgmentwithinestablishedproceduralguidelines.

* Contributingeffectivelytotheaccomplishmentofteamorworkunitgoals, objectives and activities.

* Establishingandmaintainingeffectiveworkingrelationshipswithavarietyof individuals contacted in the course of the work.

PHYSICAL/MENTALREQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKINGENVIRONMENT:

Work is performed in an office setting.

May require travel to locations throughout the City; exposure to adverse environmental conditions; exposure to dust, gasses and confined spaces.

Benefits:

Benefits:

City of Bethel employee benefits include:

* Health insurance (medical, prescription drug, dental, and vision benefits) for you and qualifying family members. Eligibility begins the first of the month following thirty (30) consecutive days of employment.

* Life insurance, Long Term Disability, Short Term Disability and Accidental Death and Dismemberment insurance. Eligibility begins the first of the month following thirty (30) consecutive days of employment.

* Retirement: Alaska Public Employees Retirement System Plan (PERS). Eligibility begins the first day of hire.

* Voluntary participation in a City-sponsored deferred compensation plan. Eligibility begins the first day of hire.

* Generous paid time away from work including paid holidays, a floating vacation day, and accrual of annual leave.

* Utility Benefit: You may qualify for a reduced rate for water, sewer, and garbage services.

Physical Demands: The employee must be able to continuously remain in a stationary position; continuously operate a computer and other office equipment, such as ten-key machine, copier, and printer; frequently communicate both in person and on the telephone; and occasionally move throughout the office to access files, office equipment, etc.

Work Environment: Work generally performed in an office setting.

Reasonable Accommodations: To perform this job successfully, an individual must be able to perform each essential duty and meet physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

More Information:

Submit completed and signed original City application form to: City of Bethel, Human Resources, 300 State Highway, P.O. Box 1388, Bethel, AK 99559.

If you have specific questions regarding the position, please contact the Human Resource Director:

Phone number: (907) 543-1371

Fax number: (907) 543-4171

Email address: humanresources@cityofbethel.net