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Administrative Assistant

Atlanta, GA | Full Time
Expired

Job Description

Job Summary

We are seeking an extremely competent Office Coordinator/Administrative Assistant in Atlanta to support the General Manager and teams in Atlanta (locally) and Dallas (remotely) with day-to-day administrative and operational duties. The ideal candidate will be someone who is proactive, resourceful, highly organized, diligent, detail-oriented, efficient, and takes initiative. They will be unflappable and thrive in a high-intensity, fast-paced environment. Due to the nature of the work, the candidate must have meticulous attention to detail and be able and eager to juggle multiple responsibilities.

Responsibilities

  • Oversee logistics and provide critical support for internal and external meetings (scheduling, material prep, key stakeholder coordination, etc.)
    • On-site coordination requirements will increase as in-person and in-office meetings and events return
    • Presentation coordination and assembly with speakers and contributors is important, so familiarity and a high level of comfort with Microsoft Office (especially PowerPoint) is crucial
  • Galvanize and reinforce office culture (primarily locally in Atlanta, but also remotely in Dallas) through the management of recognition and celebratory events (birthdays, anniversaries, etc.) as well as other office activities such as office holiday party
  • Manage data entry for Resource Management Tool and partner with Resource Management Leads in Atlanta and Dallas to track staff utilization across both offices
  • Update and oversee management of essential team documents, including new business, new hire and marketing materials
  • Support senior team in keeping appropriate agency systems updated (e.g. Gage, revenue forecasts, etc.)
  • Partner with Finance, HR and IT on new hires and orientation, tech needs across the office, POs and vendor coordination, etc.
  • Provide administrative support for General Manager of Atlanta and Dallas, including:
    • Scheduling and coordinating travel arrangements (as travel picks back up);
    • Time and expense reporting;
    • Calendar and appointment management (navigating both internal teams as well as interfacing with clients and prospects);
    • Office expenses, including supplies and subscriptions;
    • Excel support with forecasting and budget management;
    • Some general administrative and telephone support and management of contacts; and
    • Special projects as assigned
  • Ability to have discretion with confidential information
  • Ability to be in-person 2-3 days a week

Qualifications

Basic Qualifications:

  • BA or BS degree
  • At least 1-2 years of professional experience in a fast paced, professional environment
  • Proficient in MS Office (Word and Excel) with strong PowerPoint skills and experience editing presentations
  • Extreme attention to detail, ability to multi-task and juggle priorities
  • Smart, self-starter, resourceful and ready to jump in
  • Solution-oriented in a fast paced environment
  • Excellent communications skills
  • Experience in meeting coordination and event planning
  • Experience working on multiple projects
  • Client service experience a plus

About Us

Weber Shandwick is a leading global marketing and communications network that delivers next-generation solutions to brands, businesses and organizations in major markets around the world.

We push beyond category convention, pairing data-driven insights with creative prowess to deliver game-changing ideas that earn attention and drive business impact. We have a deep bench of talent across sectors and specialty areas, including brand and B2B marketing, healthcare marketing, change management, employee engagement, corporate reputation, crisis management, data and analytics, technology, public affairs, social impact and financial communications.

Led by world-class strategic and creative thinkers and activators, we have won some of the most prestigious awards in the industry. Weber Shandwick was named to Ad Age’s A-List in 2020 and Best Places to Work in 2019. The firm earned 25 Lions at the 2019 Cannes Lions International Festival of Creativity

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

•    Medical
•    Dental
•    Vision
•    401k (with employer match)
•    Tuition Reimbursement
•    Juice Money - $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
•    MyDays – Flexible holiday schedules 
•    Short-Term Disability 
•    Paid Employee Family Leave 
•    Family Building Benefit

Employees must be fully vaccinated against COVID-19 and, if hired, present proof of vaccination prior to start date, unless eligible for a medical or religious accommodation or other accommodation required under applicable law.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Administrative Support, Scheduling, Microsoft Office, Attention to Detail, Data entry,and Presentation etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.