This is a part-time job - 2 days a week 16hrs/ week until end of December. 

Responsibilities 

1) Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it's all accounted for. 

2) Manage any vendor that comes into the building, including a) HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitiveb) shredder companies doing weekly/bi-weekly pickupsc) Fedex/UPS/DHL ordersd) ISP inspections and updates (AT&T/Crown and Castle)e) Manage pantry products (water dispenser, ice machine), put in service requestsf) Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices

3) Monthly print count readouts 4-5x/month for a vendor (Canon) 

4) Requesting and distributing parking or building access cards to employees

5) Find and keep track of any physical keys in the old fireproof safe 

6) Ordering any printer ink/toner/paper

7) Coffee and water orders for employees/guests

8) Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED 

machine 

9) Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building, 

10) Answering door for any deliveries or guests

11) Do inventory checks on emergency supplies at all workstation desks upon request from other facilities 

12) Update iOffice software which keeps track of seating charts, new users, etc. 

13) Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs .

14) Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification 

15) Other Facilities related matter that may arise.