JOB SUMMARY

About Christian Health:We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are.

Why Join Our Team:Across our three campuses, ten communities, three service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference – come join us!

We have an exciting opportunity for a full-time, Administrative Assistant to join Christian Health. The Administrative Assistant will support the Pastoral Care, Quality and Clinical Education staff with secretarial, clerical and administrative functions. Demonstrates an understanding of, and embraces, the mission statement of the Christian Health.

Competencies:

• Answers incoming phone calls for the Pastoral Care, Quality and Clinical Education Department. Provide phone contact to community churches regarding resident/patient admission, per staff direction. Relay timely, accurate information and messages.
• Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of assigned departments.
• Maintains accurate, timely and updated Pastoral Care/Church Relations database including information on churches, clergy visits, and volunteer information. Develops, maintains and runs database reports, as requested.
• Meets regularly with Pastoral Care, Quality and Clinical Education staff, informally and formally, to review department needs, projects, tasks and assignments and executes necessary plans and actions.
• Provides secretarial and administrative support to Pastoral Care, Quality and Clinical Education departments including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains hardcopy files or e-files, as directed.
• Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, letters of thanks, secures reimbursement for guest worship leaders, welcomes new worship leaders and provides orientation to CH worship.
• Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge to facilitate pastoral care services, scheduling, and communication.
• Attends Pastoral Care and Church Relations meetings; takes minutes, types and distributes.
• Prepares materials for meetings. Reserves meeting assigned departments policies and procedures, and departmental forms.
• Maintains and reorders office supplies for department.

Schedule: Monday - Friday 8am - 4pm

Education: High School diploma required. Secretarial school graudate strongly preferred. 

Christian Health offers a wide variety of benefits to full-time employees that includes Health Insurance, a Dental Program, Paid Vacation and Holidays, 401k, Life Insurance, Tuition Reimbursement, Employee Assistance Program and Direct Deposit.

QUALIFICATIONS/REQUIREMENTS

Demonstrates compliance with the CH ASPIRE Standards of Performance.

Qualifications:

• One year secretarial experience required. 
• Must be proficient in Microsoft Office (Word and Excel) for Windows.

If you are interested in this great opportunity, please apply today on our website listed below.

https://christianhealthnj.org/careers