Overview

Child & Family Support Services (CFSS) is accepting applications for an Administrative Assistant position for our Tucson office.

The administrative assistants will open and close the office and be a point of contact for the office. This position will also perform tasks under the direction of the Director.

Responsibilities

• • The administrative assistant must be flexible Monday-Friday between 8am and 5pm (there may be instances where additional hours may be needed). (*action oriented)

  • Must be able to create and maintain several calendars for general office functions (such as rooms, vehicles and travel).

  • Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals. (*count on me teammate)

  • Ability to easily and effectively juggle multiple priorities and competing demands (*individually tailored)

  • Administrative assistants must be able to communicate effectively in person, over the phone and via email.

  • Provide general reception and office support, including answering phones, scanning and making copies.

  • Greet visitors and direct them to the appropriate personnel. (*community and culturally connected)

  • Performing various functions electronically using our Electronic Medical Record system

  • Retrieving and disseminating requested clinical documentation

  • Receiving, organizing, and tracking all clinical records and documents, and communicating with leadership regarding the status of that documentation

  • Maintaining the clinical library (electronic and hard copy).

  • Tracking eligibility (internally and externally)

  • Creating/maintaining program specific binders and produce reports when applicable

  • Able to communicate with staff and visitors professionally.

  • Some additional tasks may include:

  • Ensure confidentiality and appropriate release of information

  • Communicate and maintain relationships with outside vendors. (*relationship focused)

  Other duties assigned

  *Represents a CFSS Core Competency

Qualifications

• Requirements: 

  • Administrative assistant must be 21 years or older and have, at a minimum: 

  • A minimum of a High School Diploma or GED (related college courses or certificate programs preferable).

  • A minimum of two years’ work experience with administrative job duties, preferably in an office setting, is also required. 

  • Proficiency must be demonstrated in Microsoft Office programs, including Word, Excel, and Outlook, Google drive, sheet (docs).

  Compensation: DOE

  We offer a full benefits package to all full-time employees, including:

  • Medical insurance

  • Dental insurance

  • Life and disability insurance

  • Vision insurance

  • 401(k) contribution match

  • Paid time off and sick time

  • Paid holidays

  • Cell phone stipend

  • Mileage reimbursement

  Child & Family Support Services was founded in 2003 with the idea that the best environment for children and young adults is with their families and in their own communities. We have committed ourselves to developing in-home and community support that is unique and individualized. We specialize in partnering with families to build effective relationships and to inspire hope for a positive future.

  Please visit www.cfss.com for more information.