Accountant - Accounts Payable

Chatham University is accepting applications for the position of Accountant - Accounts Payable (A/P). The A/P Accountant is responsible for the data entry of all invoices, check requests, and printing of checks sent to the vendors. Additionally, they also serve as a resource to the Budget Administrators, regarding any questions related to these processes. The A/P Accountant maintains the Accounts Payable files, and runs all weekly/monthly system reports.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Learn more at: https://www.chatham.edu/mission-and-values/diversity-and-inclusion/index.html.

Duties and Responsibilities:

Day to day processing of all invoices and check requests for payment, including:

• Matching purchase orders prior to data entry of invoices with PO numbers.
• Reviewing account coding and necessary invoice approval, prior to data entry of invoices without PO numbers, and check requests.
• Obtaining necessary W9 and independent contractor forms.
• Entering all invoices and check requests into the system.
• Running edit sheets for all invoices and check requests entered into the system.
• Posting invoices and check requests entered for payment.
• Filing invoices and check requests entered for payment.

Weekly check runs for vendor payments, including:

• Update cash flow projection for weekly cash flow meeting.
• Selecting invoices to be paid.
• Printing checks through the system.
• Matching checks with invoices.
• Posting checks.
• Mailing checks to vendors, with appropriate supporting documentation.
• Filing invoices paid.
• Running weekly check registers, for review.

Review and process all purchase requisitions on a daily basis

• Collect all necessary information for new vendors and enter data into the accounting software.
• Confirm appropriate approvals have been obtained on all purchase requisitions.
• Determine appropriate account and department to be charged.
• Ensure adequate funds are available for purchases.
• Assist with tracking capital purchases and ensure the appropriate accounts are used.
• Periodic review of outstanding purchase orders and open purchase orders.

Periodic duties including:

• Monthly review of outstanding checks, including contacting vendors on them, and voiding and reissuing checks when necessary.
• Handle requests for tax exemption forms, and credit reports.
• Maintain annual spreadsheets for Accrued AP invoices and prepaid expenses.
• Maintain professional expertise and skills.
• Other duties as assigned.

Qualifications:

• Bachelor's Degree in Business/Accounting or equivalent experience.
• Experience with Microsoft Dynamics (Great Plains) Accounting Software preferred.
• Accounting knowledge and skills in computers, typing, and filing.
• Windows, Word, and Excel experience preferred.
• Strong interpersonal skills required.
• High level of accuracy and attention to detail required.
• Strong business ethics required.

How to Apply:

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.applicantpro.com/jobs/2983648.html) and follow the instructions to complete the application process. To ensure full consideration, please include:

• Cover Letter outlining your qualifications for the position
• Curriculum Vitae or Resume
• Contact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.