Description

Chartwell Law is a uniquely different law firm. We pride ourselves on our collaborative work environment, our respect and care for staff and attorneys alike, and the creative and effective solutions we develop for clients. With over 200 attorneys in 24 offices located in 13 states, our attorneys represent and counsel businesses in a wide variety of legal matters ranging from general liability to employment law to complex insurance coverage issues to high-stakes commercial litigation. In 2019, Chartwell Law was named one of the fastest-growing firms by the National Law Journal. 

Chartwell Law, is seeking a qualified individual for the position of Event Coordinator. This position requires an individual with strong project management skills, multi-tasking abilities and high attention to detail. This individual will need to thrive in a fast-paced, deadline driven environment and be comfortable interfacing with the team and clients alike.

The Event Coordinator will work closely with the CMO, Partners, and Operations to develop, plan, and execute conferences and trade shows. 

Essential Duties & Responsibilities: 

• Assist in the planning and implementation of the production of events, client trips, meetings and tradeshows, including, venue selection, F&B ordering, décor, entertainment, marketing promotional materials, data management, attendee registration websites, catering, hotel accommodations, communications, gifting, rooming lists, surveys and on-site event logistics.
• Manage the event calendar across the company
• Manage booth properties and inventory
• Source and manage gifting, swag, and company store
• Assist with invoice processing
• Collaborate with multidisciplinary teams to execute events including sales, marketing, facilities, IT, legal, procurement, accounting and others as appropriate.
• Maintain exemplary relationships with external vendors and identifying appropriate new business relationships.
• Create, track and manage costs closely, producing cost actual reports.
• Manage multi-projects simultaneously with precision and attention to detail while continually finding ways to improve processes to produce higher quality and more effective measurable results.
• Prepare attendee registration lists 
• Act as internal and external point of contact
• Post-meeting survey development, reporting, management and assessment
• Reconcile invoices for approval
• Provide centralized team support
• Operate within Microsoft O365 platform proficiently
• Provide calendar and project management support

Requirements

Applicants should be tech-savvy, good project managers, process efficient, meticulous, impact-driven and possess strong verbal, written and interpersonal communication skills. Comfortability with being client-facing and working with internal stake holders is key.

• Bachelor’s diploma or equivalent required
• Must have a minimum of two (2) year’s of meetings industry experience.
• Required to use computers and computer applications such as Microsoft Office, Canva, Monday
• Must have strong interpersonal skills
• Must have excellent oral and written communication skills - expression and comprehension
• Must be reliable, responsible, punctual and dependable
• Must be available to work at least 40 hours per week; schedule is subject to change weekly according to operational needs
• Must be careful about details and thorough in completing tasks
• Must deal calmly and effectively with high-stress situations 

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance