BUSINESS COORDINATOR

Job Description

REPORTS TO: Director of Operations

PAYMENT SCHEDULE: Bi-weekly

TERM: Full- Time, Exempt

LOCATION: Charleston, SC. This role requires a hands-on leader to oversee a successful team in an office/campus hybrid environment most of the year and is not a fully remote role.

Benefits offered:

• Wellness Benefits
• Annual Performance Bonus
• Employer-Paid Health Benefits
• Cell phone reimbursements
• 401(K) Retirement Plan with non-elective employer contribution
• Employee Assistance Program (EAP)
• Professional Development Opportunities
• Flexible Hybrid Working Environment
• Unlimited Vacation
• Paid Holidays
• Casual Dress

OVERVIEW:

The Business Coordinator is responsible for the administrative, operational and financial support of the organization under the leadership of the Director of Operations. This position will support the long-term daily operations and the business functions of the organization. This role supports the day-to-day needs of the staff including assistance in onboarding and offboarding employees and vendors, support of the Board of Directors, and strives to further an inclusive work environment.

The Business Coordinator is committed to act as a brand representative of Charleston Wine Food and portray our values of people first, community, and good stewardship. They recognize and use our mission and higher purpose as a guide in every decision made on behalf of the organization:

Mission: To celebrate, educate, enrich, and promote the Lowcountry's diverse culinary hospitality community through world-class experiences.

Higher Purpose: to be a catalyst for connections that inspire curiosity through thoughtful storytelling and meaningful experiences with a sense of place.

PRINCIPAL ACCOUNTABILITIES:

OPERATIONS

• Manages office administrative operations including phone systems, computers and networking, copiers, printers, janitorial service, utilities, insurance, subscriptions and memberships, landlord correspondence, deliveries/pickups and supplies.
• Oversee all organizational-provided support for staff during festival week (meals, parking, travel, transportation, etc.)
• Maintains the general organizational calendar, vacation calendar, intern/contract staff calendar.
• Supports team in setting up professional development travel, tickets, etc.
• Manages general outreach operational email address and directs inquiries as needed
• Manages all insurance policies
• Plans and executes all logistical information for spring and winter staff planning retreats
• Ensures clear record keeping and keep proper files for all important organizational documentation
• Serves as point person for the external accounting firm and collects items needed for submission from team members (expense reports, phone bills, etc.)
• Provides support in the payment of vendor and contractor invoices and reimbursements
• Supports daily banking oversight, tracking systems of checks, credit card payments, petty cash, ticketing reports
• Assists external CPA organization with yearly financial audit and tax preparation
• Serves as support for all of our banking and credit card needs.
  • Makes all bank deposits and track appropriately with accountants
  • Maintains proper stock of supplies (i.e. checks, deposit slips, etc.)
• Serves as point person for payroll company and assists with all payroll needs and functions
• Supports the Operations Director in human resource needs as needed
• Support the Operations Director in ensuring that all employees have proper onboarding and offboarding procedures completed including brand training, email accounts, drive access, keys, credit cards, parking cards, business cards, voicemail set up, and training on all office procedures.
• Facilitates ways to support staff members and maintain employee satisfaction
• Support the board with logistics for the new member process each year
• Maintain Board directory and distribute when updates are made

REQUIRED SKILLS ABILITIES:

• Minimum of a bachelor's degree in business, accounting or a related financial field or comparable work experience.
• At least five years of human resource and or business management experience is required.
• Established experience of evaluating, onboarding, training, supervising and motivating employees.
• Strong communication (both written and verbal), leadership and time management skills.
• Proficient with the use of computers and software programs used in finance and business.
• Competent in Microsoft Office, G-Suite Softwares Drive, interoffice communication channels such as Slack and Asana.
• Critical thinking, interpersonal and problem-solving skills.
• Strong analytical skills, detail-oriented and exceptional organizational and multitasking abilities..
• Comfortable working in an outdoor setting at times (rain, cold, mud)
• Ability to do physical work at times (lifting boxes (can lift up to 50 lbs), field set-up)

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice at the discretion of the Management based on business demands.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Charleston Wine Food is committed to the principles of diversity and equal employment opportunity, and to comply with all federal, state and local laws that are applicable to equal employment.

It is our policy to recruit, hire, train, and promote individuals, as well as administer any and all personnel actions, without regard to race, color, religion, creed, age, civil union status, domestic partnership status, affectional or sexual orientation or identity, sex, gender identity or expression, national origin or ancestry, marital status, status as a disabled or Vietnam era veteran, service in the federal or state military, liability for military service, arrest or conviction record, union affiliation, pregnancy or breastfeeding, medical or genetic information, atypical hereditary cellular blood trait, refusal to submit to a genetic test or make test results available to CHSWF, or status as a qualified individual with a disability, in accordance with applicable laws.